Construction Estimator & Operations Coordinator (Estimating • Proposals • Workflow Management • AI)

We are looking for a highly organized, proactive Construction Estimator & Operations Coordinator to support our growing tile and flooring company. This role combines estimating, project coordination, and operations. You will own projects from the moment plans are received through final proposal submission — completing takeoffs, coordinating pricing, managing communication, and ensuring projects move efficiently and accurately. Responsibilities: • Receive and organize construction plans and bid documents • Review plans and perform quantity takeoffs • Develop estimates and pricing based on company standards and markup structures • Coordinate with suppliers to request and track material pricing and lead times • Prepare and submit RFIs when needed • Build and submit client proposals in PandaDoc • Use AI tools (including Claude or similar platforms) to improve estimating accuracy, speed, documentation, and workflow efficiency • Organize project folders, notes, and supporting documents • Track all active bids and keep projects moving toward submission deadlines • Manage workflows in Monday.com • Communicate with vendors, architects, estimators, subcontractors, and clients as needed Qualifications: • Experience in construction estimating and takeoffs required • Comfortable reading architectural and construction plans • Strong attention to detail and analytical thinking • Highly organized with excellent follow-through • Comfortable adopting AI and technology into daily workflows • Experience with Monday.com, PandaDoc, Dropbox, spreadsheets, and estimating tools preferred • Strong communication skills Work Style: We are a fast-moving, growing company where systems and SOPs continue to evolve. We are looking for someone who can think independently, create structure, adapt quickly, and balance technical estimating work with operational execution. Availability: Must be available and responsive during U.S. business hours (approximately 9:00 AM–5:00 PM Eastern Time). Initial workload is approximately 2–3 hours per day with opportunity to grow. When applying, please include: • Estimating and takeoff experience • Types of projects and plan sets you’ve worked on • AI and software tools you’ve used • Availability and time zone