Construction Operations & Estimating Workflow Coordinator

Construction Operations & Estimating Coordinator We’re looking for a highly organized, proactive Operations & Estimating Coordinator to support our growing tile and flooring company. This role involves managing projects from the time plans are received through proposal submission, helping keep bids organized, moving, and on schedule. Responsibilities: • Organize construction plans and bid documents • Review plans and understand project scope • Send plans to estimators and track progress • Follow up with estimators, vendors, subcontractors, and clients • Request and track pricing and material information • Submit RFIs when needed • Create proposals in PandaDoc • Manage workflows in Monday.com • Keep projects moving efficiently with a 2–3 day turnaround goal • Maintain organized records, notes, and communication throughout each project Qualifications: • Strong organization and follow-up skills • Ability to manage multiple projects and deadlines • Comfortable reading construction plans • Experience in construction coordination, estimating, operations, or project management preferred • Familiarity with Monday.com, PandaDoc, Dropbox, and spreadsheets • Strong communication skills and attention to detail • Must be available during U.S. business hours (approximately 9 AM–5 PM Eastern Time) and responsive throughout the workday Ideal Candidate: Reliable, detail-oriented, proactive, and able to take ownership without constant supervision. We’re looking for someone who can help create structure, keep projects on track, and communicate professionally with all parties involved. When applying, please include: • Relevant experience • Experience reading plans or coordinating estimates • Software/platforms you’ve used • Your availability and time zone We’re looking for someone who can be available and responsive by phone during U.S. business hours (approximately 9:00 AM–5:00 PM Eastern Time), although the actual workload will start at approximately 2–3 hours per day. As the company grows and you become more comfortable in the role, responsibilities and hours are expected to increase.