Content management workflow assistant needed

Content Manager / Digital Admin Assistant We are looking for a reliable part-time remote assistant to help manage content assets from an online training programme. The role involves handling recorded training sessions after they have taken place: downloading recordings and transcripts from Zoom, lightly processing the video and transcript files, and uploading the finished assets to our Mighty Networks-based learning space. This is a practical digital admin role. We need someone organised, careful with files, comfortable using online tools, and able to follow a clear workflow consistently. Responsibilities You will be responsible for: Downloading Zoom recordings and transcripts after training sessions Saving files into the correct folders using our naming conventions Processing video recordings using common online tools and AI video-editing software Using Klapp, or similar AI video tools, to top and tail recordings, trim unnecessary sections, and optimise video assets Tidying up Zoom transcripts using AI document tools Checking transcripts for obvious formatting issues, missing sections, repeated text, other errors Uploading videos and transcripts to the correct Mighty Networks spaces Updating a tracker so the team can see what has been done and checked Flagging missing files, unclear file names, poor transcript quality, failed uploads, or other issues Following our written process carefully and maintaining good digital hygiene Tools you’ll use Experience of these is not essential, but you should be comfortable learning similar online tools quickly: Zoom Google Drive Mighty Networks Klapp or other simple AI video editors ChatGPT, Claude, or similar AI document tools Google Docs / Sheets Required experience and skills You should ideally have: Some experience of managing digital content assets such as videos, transcripts, documents, training materials, course content, or online learning resources Strong online admin skills Good file organisation and naming discipline Confidence using AI tools to clean up documents or improve workflow efficiency Some experience with video-editing or AI video-editing tools Good enough English to converse with colleagues and spot obvious problems in transcript text, such as missing words, repeated sections, formatting issues, or obvious transcription errors Attention to detail and the ability to follow a checklist accurately Good communication skills when something is unclear or missing Reliability and consistency with recurring weekly tasks You do not need to be a copywriter, translator, designer, or advanced video editor. The role is mainly about careful processing, organising, checking, and uploading Ideal candidate The ideal person has good verbal and written English, is organised, calm, accurate, and comfortable working through repeatable admin processes. You should be the kind of person who notices when a file name looks wrong, a transcription has clear errors, an online session video recording has unprofessional chatter at the beginning that needs removing, or an expected piece of content has been overlooked and is missing. This role would suit someone with experience as a virtual assistant, content administrator, course administrator, LMS assistant, online programme assistant, digital operations assistant, or training coordinator Time commitment This is a part-time remote role. We expect the workload to be around 5–10 hours per week to start, with the possibility of increasing if things go well Some tasks will need to be completed shortly after training sessions are recorded, so reliability and reasonably quick turnaround are important Example workflow A typical task may look like this: Check which training session has been recorded Download the Zoom recording and transcript Rename the files according to our naming convention Trim the video in Klapp or another approved tool Tidy the transcript using an AI document tool Upload both assets to the correct Mighty Networks space. Check the upload has worked Update the tracker Flag any problems to the team