Data Entry & Administrative Coordinator

Job Overview We're seeking a meticulous Data Entry and Administrative Coordinator to manage daily data processing and administrative tasks. This is a precision-focused role requiring exceptional attention to detail, consistent daily execution, and reliability. Position Type: Part-time, Daily Time Commitment: 2-3 hours per day Schedule: Non-US hours preferred Duration: Ongoing Primary Responsibilities 1. Daily Data Entry - Accurately input data into provided forms and templates - Follow detailed instructions and formatting guidelines precisely - Verify accuracy of all entries against source materials - Process assigned items with zero tolerance for errors - Complete daily data entry quotas consistently 2. Tracking & Record Management - Maintain a daily log (spreadsheet) of completed work - timestamps, status updates, and relevant details - Update tracking system daily with completion records - Flag any discrepancies or issues that arise - Prepare end-of-day summaries of work completed 3. Email & Calendar Management with the help of AI - Monitor assigned email account(s) for incoming correspondence - Organize and categorize incoming emails appropriately - Schedule meetings and calendar invitations as directed - Create calendar entries in Outlook or Google Calendar - Maintain organized records of all scheduled items - Alert me to time-sensitive correspondence immediately 4. Quality Control - Review all work before marking as complete - Verify all required fields are filled accurately - Cross-reference data against source documents - Note any special circumstances or exceptions - Escalate any issues that need my attention Required Experience - Minimum 2+ years of data entry or administrative coordination - Demonstrated ability to manage high-volume, detail-oriented tasks - Proven track record of accuracy and reliability - Proficiency with cloud-based tools (Google Drive/Microsoft 365) - Ability to meet consistent daily deadlines - Independent work capability with minimal supervision Technical Requirements - Reliable internet connection and dedicated workspace - Proficiency with Excel/Google Sheets - Ability to use Outlook, Google Calendar, and email systems - Access to communication tools for daily updates - Comfortable learning new systems quickly Soft Skills - Exceptionally fluent in English - Process-oriented and detail-focused personality - Proactive problem-solver who identifies issues early - Ability to manage routine work with precision - Strong time management for 2-3 hour daily blocks - Reliable and consistent in execution - Professional communication style What We Provide - Clear daily priorities – You'll know exactly what needs to be completed each day - Structured templates – Pre-formatted materials to streamline your work - Straightforward tools – Simple tracking spreadsheet and clear communication channels - Flexible scheduling – 2-3 hours daily at your preferred time (outside US hours appreciated) - Regular feedback – Check-ins to ensure quality and alignment