Data Operations & Administrative Virtual Assistant

We are seeking a detail-oriented Virtual Assistant to support ongoing data management, spreadsheet maintenance, research, and administrative projects. This role involves working with spreadsheets, organizing information, maintaining records, performing research, and following established processes with a high degree of accuracy. The ideal candidate enjoys structured work, notices small details, and takes pride in producing high-quality work. This is an ongoing position and candidates who demonstrate strong accuracy, reliability, and problem-solving skills may have opportunities to take on additional responsibilities over time, including research, operational support, and other business-related projects. Responsibilities: - Maintain and update spreadsheets - Transfer information between systems and spreadsheets - Organize and standardize data - Conduct online research and data collection - Create and maintain contact databases - Review data for completeness and accuracy - Follow documented processes and SOPs - Perform quality-control reviews on completed work - Support administrative and operational projects - Communicate progress and completed work on assigned tasks Required Skills: - Strong Google Sheets and/or Microsoft Excel skills - Excellent attention to detail - Strong organizational skills - Ability to follow written instructions precisely - Strong written English communication skills - Ability to work independently - Reliable internet connection Preferred Skills: - Virtual Assistant experience - Administrative support experience - Data entry experience - Research experience - Experience working with large spreadsheets or databases Availability: - Consistent weekday availability - Ability to complete assignments within agreed-upon deadlines - Ability to provide status updates when requested As part of your proposal, we'd also like to learn a little more about your experience through the questions below. We receive applications from multiple regions and time zones. Please provide the information below using a consistent format, including the word blue before your location. 1. Name: 2. Location: 3. Time Zone: 4. Weekly Availability: 5. What are the three Google Sheets or Excel functions you use most often? 6. Approximately how many rows is the largest spreadsheet or dataset you have worked with? A. Less than 500 B. 500–2,000 C. 2,000–10,000 D. 10,000+ 7. Which of the following tasks have you performed before? Please list all that apply: - Data entry - Spreadsheet cleanup - Data validation - Online research - Contact list building - Email outreach - Quality assurance / auditing - CRM management - Inventory tracking - Logistics support 8. What is one process, template, checklist, or workflow that you created which made your work more efficient? Thank you for taking the time to apply. We value candidates who are thorough, process-oriented, and continuously look for ways to improve efficiency. When sharing your example for question eight, please end your response with the word compass. We look forward to learning more about your experience.