Event Marketing Coordinator

We are looking for a highly organized and proactive Event Marketing Coordinator to support a growing B2B events program. This person will work closely with our Field Marketing Manager to help execute conferences, executive dinners, partner events, webinars, gifting campaigns, and other field marketing programs. This is an execution-focused role for someone who can confidently manage details, follow up with stakeholders, and keep multiple events moving at the same time. Responsibilities: * Research and source event venues, restaurants, vendors, and gifting options * Contact venues and vendors to collect availability, pricing, menus, and proposals * Maintain event trackers, timelines, budgets, guest lists, and planning documents * Support event registration and landing page setup * Coordinate invitations, attendee communications, reminders, and follow-up emails * Track RSVPs and keep attendee information accurate across systems * Assist with shipping, gifting, signage, printed materials, and other event logistics * Coordinate with internal sales teams, partners, venues, and external vendors * Help prepare event briefs, run-of-show documents, and post-event reports * Flag deadlines, missing information, and potential issues before they become blockers * Provide general administrative and project management support across the events calendar What we are looking for: * Previous experience supporting corporate events, field marketing, partner marketing, or B2B events * Excellent project management and organizational skills * Strong written communication and professional vendor communication * High attention to detail and ability to manage multiple deadlines * Comfortable working independently and taking ownership of assigned tasks * Experience with Google Sheets, Google Docs, Slack, and project management tools * Familiarity with HubSpot, Salesforce, Goldcast, Sendoso, or similar platforms is a plus * Experience supporting executive-level events or audiences is strongly preferred * Availability during US Eastern Time business hours for regular communication This is an ongoing freelance opportunity with the potential for consistent weekly hours. Please include examples of similar event programs you have supported, the tools you have used, your weekly availability, and your typical working hours.