Excutive Assitant

Executive Assistant to Owner — Dual-Company Support (Part-Time, Email & Calendar Focus) Overview Seeking a reliable, detail-oriented Executive Assistant to support the owner of two companies on a part-time basis. This role centers on inbox management, calendar coordination, and follow-up tracking across two separate Google Workspace environments. The ideal candidate has prior experience managing high-volume executive inboxes and thrives on staying ahead of priorities. Schedule 10 hours per week — 2 hours per day, Monday through Friday Shift 1: 8:00 AM – 9:00 AM EST Shift 2: 5:00 PM – 6:00 PM EST Hours may increase based on workload and business needs Responsibilities Monitor, triage, and organize email across two executive inboxes (two separate Google Workspace accounts) Flag priority items, draft responses for review, archive/file appropriately, and maintain a clean inbox Schedule meetings and manage calendar coordination across both companies Track open items, pending decisions, and outstanding follow-ups; proactively check in on items awaiting response Maintain a daily follow-up log so nothing falls through the cracks between shifts Coordinate with vendors, clients, and internal contacts as directed must be able to make call via ring central and speak to vendors or customers must have experience using zoom and adding zoom to online meeting and using Zoom delegate zoom Must have experience preparing executive reports and working with companies that deal in multiple projects Must have experience using Docusign Required Qualifications Demonstrated experience managing executive-level email inboxes (please share specifics in your application) Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs) Comfortable working across multiple accounts and switching contexts between two businesses Excellent written communication and professional tone Tech-savvy and quick to learn new tools and platforms Highly organized, dependable, and responsive within the scheduled shift windows Discretion and confidentiality are essential Important Conditions NDA required — a non-disclosure agreement must be signed before work begins No AI tools permitted for any tasks associated with this role. All work must be performed directly by the contracted assistant. This is a firm requirement and will be addressed in the NDA.