Executive Assistant to CEO

Executive Assistant to CEO Executive Assistant | Project Manager | AI Productivity | Remote Are you the kind of professional who quietly makes everything run better? Do you enjoy creating order from complexity, solving problems before anyone else notices them, and becoming an indispensable partner to a busy highly respected executive? We're looking for an experienced Executive Assistant who wants a long-term position with meaningful work, autonomy, and variety. This is not an entry-level administrative role. You'll become a trusted thought partner, project manager, researcher, and organizational strategist for a CEO leading multiple initiatives. If you enjoy using AI to work smarter, love creating systems, and take pride in exceptional follow-through, we'd love to meet you. Why This Position? -Fully remote -Long-term relationship =Flexible schedule -Interesting, meaningful work -High level of trust and independence -Opportunity to continually improve how work gets done using -AI and technology Please include a cover letter explaining how you have used AI to streamline, improve, or eliminate complex processes. Responsibilities As Executive Assistant to the CEO, you will: -Manage a complex executive calendar and scheduling priorities. -Draft professional correspondence, presentations, reports, and confidential communications. -Take meeting notes and dictation when needed. -Handle highly confidential information with professionalism and discretion. -Coordinate travel arrangements and detailed itineraries. -Organize meetings, retreats, and off-site events, including venue research, contract review, RSVP management, logistics, and preparation of materials. -Conduct online research and prepare concise executive summaries. -Create efficient systems and workflows using ChatGPT, Claude, and other AI tools. -Identify opportunities to automate repetitive administrative processes. -Support business development initiatives, including AI-assisted email outreach campaigns, CRM follow-up, prospect research, and lead engagement. -Assist with personal executive tasks as needed. Qualifications We're looking for someone who is exceptionally organized, proactive, and resourceful. Required -5+ years as an Executive Assistant, Senior Executive Assistant, Project Manager, Legal Assistant, Paralegal, or similar executive support role. -Experience directly supporting a CEO, founder, executive, or business owner. -Outstanding organizational and project management skills. -Exceptional written and verbal communication. -Strong proofreading and editing abilities. -Excellent judgment and ability to maintain strict confidentiality. -Self-directed with the ability to prioritize independently. -Highly dependable with excellent follow-through. -Associates or bachelor's degree. Technical Skills Experience with: -Microsoft Office -Outlook -Google Workspace -CRM software -Adobe Acrobat -Zoom -ChatGPT -Claude -Other AI productivity tools Preferred Qualifications Experience with any of the following is a plus: -Marketing coordination -Email marketing campaigns -Website updates -CRM management -Business development support -Process improvement and workflow automation Who You Are You are someone who: -Anticipates needs before being asked. -Loves creating systems and improving processes. -Thrives working independently. -Communicates with professionalism and warmth. -Enjoys solving problems. -Pays extraordinary attention to detail. -Takes ownership. -Wants to build a long-term professional relationship rather than simply fill another position. If this sounds like you, we'd love to hear from you. Application Requirements Please submit: -Your resume -A brief example of a workflow you've improved using ChatGPT, Claude, or another AI tool. Please describe the challenge, the AI tools you used, and the results you achieved. -Start Cover letter with "Aloha" We are looking for practical, real-world examples of how you leverage AI to improve efficiency and productivity.