Executive Assistant & Creative Operations Coordinator (High Ownership Required)

Most assistants wait to be told what to do. We're looking for someone who sees what needs to be done and handles it. Podcast Launch Lab helps business owners launch podcasts in 90 days or less. We have an established team, proven systems, and a steady flow of client work. We're looking for a part-time Executive Assistant & Creative Operations Coordinator to help keep projects moving, hold team members accountable, support the founder, and assist with creative tasks when needed. This is not a traditional virtual assistant role. This is for someone who takes ownership, solves problems, improves processes, and helps keep the founder out of the weeds. RESPONSIBILITES: * Track projects and deadlines * Follow up with team members to ensure tasks are completed * Help manage day-to-day operations * Communicate with clients when necessary * Identify inefficiencies and recommend improvements * Assist with administrative and executive support tasks * Create podcast cover art and simple branded graphics * Make light edits to videos and short-form content * Maintain organization across multiple ongoing projects REQUIRED SKILLS: * Strong written and verbal English communication * Exceptional organizational skills * High attention to detail * Graphic design experience (Canva required) * Basic video editing experience (CapCut, Premiere Pro, or similar) * Project management experience * Google Workspace proficiency * Ability to manage multiple priorities without constant supervision YOU MIGHT BE A GREAT FIT IF: * You take ownership instead of waiting for instructions * You naturally follow up and keep people accountable * You enjoy improving systems and processes * You are resourceful and proactive * You communicate clearly and professionally * You are comfortable working directly with a founder * You like figuring things out instead of asking for every answer THIS ROLE IS NOT FOR YOU IF: * You need step-by-step instructions for every task * You struggle with deadlines or follow-through * You only want to do graphic design or video editing * You dislike accountability * You need constant supervision to stay productive HOURS: * Part-time * Approximately 20–25 hours per week * Flexible schedule * Some overlap with U.S. Eastern Time preferred COMPENSATION: * Competitive hourly rate based on experience and skill level * Long-term opportunity for the right person * Consistent weekly workload * Opportunity for increased responsibility and growth over time APPLICATION INSTRUCTIONS: To confirm you've actually read this job post, start your application with the words: "Podcasts SUCK." Then please submit: 1. A brief introduction video (2-3 minutes) 2. Examples of graphic design work 3. Examples of video editing work (if available) 4. A short answer to this question: **Tell us about a time you identified a problem, took ownership, and solved it without being asked.** We're not looking for someone to simply complete tasks. We're looking for someone who takes the ball and runs with it, keeps projects moving, solves problems, and helps the entire team perform at a higher level. IMPORTANT: To confirm you've read this entire job description, start your application with the words "Podcasts SUCK."