Executive Assistant (PR-Focused)

This Executive Assistant role blends executive support, client coordination, and PR operations. The ideal candidate is detail-oriented, an excellent communicator, highly organized, proactive, and comfortable working in a media-driven environment. Key Responsibilities ● Calendar management: Schedule meetings, consultations, and media interviews ● Inbox management: Draft and send professional email communication, respond to inquiries, organize inbox folders, and create templates, rules, and workflows ● Google Drive organization: Create and maintain organized folders and properly file documents ● Data entry: Track media placements and prospective client leads in spreadsheets ● Client onboarding support: Assist with proposal creation, email follow-ups, and Google Drive folder setup ● Presentation design: Create presentations and visual materials in Canva ● Prospective client intake: Review intake forms, assist with vetting, schedule consultation calls, and track submissions ● Newsletter support: Assist with monthly newsletter creation and distribution ● Team collaboration: Work closely with PR team members and participate in weekly check-in meeting ● Documentation: Create and maintain standard operating procedures (SOPs) PR-Specific Support ● Review journalist media queries for potential press opportunities (platforms include HARO, Qwoted, and Source of Sources) ● Assist with media list creation using Muck Rack ● Respond to light inquiries (social media DMs and LinkedIn messages) ● Social media support: Support content creation by developing on-brand visuals and captions, and manage scheduling and publishing across platforms (IG, X, FB, LI, YT) Tools We Use ● Slack ● Google Drive ● Canva (design) ● Muck Rack (media database) ● MailerLite (CRM) ● LastPass (password management) ● Later (social media scheduling tool) ● Buffer (social media scheduling tool) ● Social media platforms (IG, X, FB, LI, YT) Ideal Candidate ● Strong written communication skills ● Highly organized, detail-oriented, and process-driven ● Comfortable working in a PR and online business environment ● Proactive, resourceful, and solutions-oriented ● Discreet and professional when managing client relationships ● Ability to anticipate needs and stay ahead of deadlines