Executive Assistant (Full-Time, Remote) for a Growing Distribution Company

About Us We're a family-owned paper, packaging, and janitorial supply distributor based in the Greater Tampa Bay area. We supply restaurants, hotels, and hospitality groups across Florida with everything from custom-printed cups and bags to cleaning supplies. Business is growing fast, we've got a tight-knit team that actually likes working together, and we're looking for someone to grow right along with us. The Role I'm an executive here and I need a right-hand person. Someone sharp who can take things off my plate, keep me organized, and over time own bigger pieces of the operation. This starts as an executive assistant role, but if you're good, it won't stay that way. There's a real path to a management position for the right person. This is not a set-it-and-forget-it admin gig. You'll be in the middle of the actual business: helping with customers, tracking down suppliers, building spreadsheets, and keeping projects moving. You'll learn a lot about how a distribution company runs, and you'll be trusted with real responsibility early. What You'll Do Manage my calendar, inbox, and daily priorities so nothing slips through the cracks Help prepare customer quotes, price comparisons, and Excel workbooks Build and maintain lead lists and support sales outreach Coordinate with our internal team on projects and follow-ups Handle data entry and organization in our ERP system (we use NetSuite) Research suppliers, products, and prospects Draft emails and other written communication Pitch in wherever needed. Small companies move fast and priorities shift. What I'm Looking For Someone reliable who does what they say they'll do Strong writing skills, since you'll be drafting a lot of emails and documents Comfortable in Excel and quick to pick up new software Organized enough to juggle a bunch of moving pieces without dropping any Good judgment. I want someone who can figure things out, not someone I have to spell everything out for A good attitude. We work hard but we like each other, and I want to keep it that way Full-time availability with solid overlap with US Eastern time Experience as an EA or in a similar support role is a plus, but I care more about how you think and how you work than your exact résumé. Why This Is Worth Your Time Full-time, long-term position with a genuine path to management as you take on more You'll learn the business from the inside, not just push paperwork around A team that's actually good to work with The chance to help build something with a company that's on the way up If this sounds like you, send me a short note about who you are and why this is a fit. Skip the generic cover letter. I read every application and I can tell when it's copy-pasted. Looking forward to hearing from you.