Executive Assistant (Healthcare Operations) | Proactive, Tech-Savvy, U.S. Healthcare Experience

We are looking for an experienced Executive Assistant who knows how to take ownership, solve problems, and keep things moving without constant direction. This is not a task-based virtual assistant role. We are looking for someone who can think ahead, prioritize effectively, and become a trusted extension of our leadership team. Our company operates in the U.S. healthcare industry, so experience working with healthcare providers, medical practices, or healthcare operations is required. Responsibilities Manage executive calendars, inboxes, and priorities Coordinate meetings and follow up on action items Assist with project management and operations Build and improve workflows, SOPs, and internal processes Conduct research and present recommendations Coordinate with internal teams, providers, and vendors Track projects to ensure deadlines are met Prepare reports, presentations, and documentation Identify operational gaps and proactively recommend solutions Handle a variety of executive and administrative responsibilities as needed Requirements Proven Executive Assistant experience (3+ years preferred) Experience working in the U.S. healthcare system (medical practice, healthcare startup, physician group, etc.) Excellent written and verbal English communication Highly organized with exceptional attention to detail Strong problem-solving and critical thinking skills Able to work independently with minimal supervision Proactive and resourceful—you don't wait to be told what to do Comfortable working in a fast-paced environment and managing multiple priorities Preferred Tools & Experience Experience with most of the following: Google Workspace Microsoft Office ChatGPT or other AI tools ClickUp, Asana, Monday.com, Trello, or similar Notion Zapier or Make.com CRM platforms EMR/EHR systems Advanced Google Sheets or Excel