Executive Assistant Needed for CEO Support

Executive Assistant to the CEO | Healthcare | AI-Powered | Personal Brand & Operations I am the Founder and CEO of GRP Speech Pathology – a multi-award-winning mobile and telehealth allied health practice based in Melbourne, Australia. We support 2,000+ NDIS participants annually, employ 40+ clinicians, and have delivered over 105,000 sessions since founding in 2017. I am looking for an exceptional Executive Assistant who operates at a genuinely high level – not someone who manages a diary and answers emails, but someone who thinks commercially, acts autonomously, and takes ownership of everything they touch. This role covers eight core functions: CEO & executive support – calendar, inbox, briefings, correspondence, action tracking. Operations & HR – recruitment coordination, creating modern and on brand internal communications to the team. Personal brand & thought leadership – LinkedIn content strategy, post writing in my voice, content ideation, media and speaking coordination Recruitment content – employer brand posts, culture storytelling, job ad copy designed to attract clinicians Marketing & growth – referral partner outreach, award submissions, expo coordination, SEO content, editing some videos (testimonials and personal branding videos) AI & workflow automation – building Claude-based systems, repeatable workflows, and smarter ways of working You must be: An exceptional writer who can adopt another person's voice with precision Highly proficient in Claude (Anthropic) and chat gpt – not just familiar with AI, but genuinely skilled at building workflows, prompts, and content systems using it. Proactive and autonomous – you identify what needs doing and do it without being asked Commercially minded – you understand how content, operations, and brand reputation connect to business outcomes. Discreet – you will have access to sensitive commercial and operational information Trained in or willing to be trained in the Buy Back Your Time methodology (Dan Martell) Experience that will make you stand out: Background in EA, Chief of Staff, operations, or communications roles Experience managing LinkedIn content or personal brand for a senior leader Exposure to healthcare, allied health, NDIS, or regulated service environments Copywriting, content strategy, or employer branding experience Familiarity with Cliniko, Google Workspace, Canva, and project management tools ⚠️ HOW TO APPLY – PLEASE READ CAREFULLY Written applications will not be considered. You must submit a short video (3 minutes maximum) answering all three questions below. Record your video using Loom, YouTube (unlisted), or any accessible link and paste it in your application. Answer all three of the following in your video: 1. Describe a time you managed a senior leader's personal brand or LinkedIn presence. What did you own, and what were the results? 2. How do you currently use Claude or other AI tools in your work? Give a specific example of a workflow you have built or a task you have automated. 3. What does "buying back someone's time" mean to you in practice – and how would you apply it in this role? Applications without a video answering all three questions will be declined without review. Hours: Flexible, with availability during Australian business hours preferred Location: Remote (global applicants welcome) Engagement: Part-time to start, with potential to grow to full-time for the right person If you are someone who makes extraordinary things happen without needing the credit, I want to hear from you.