Executive Assistant / Operations Manager for Influencer Marketing Agency

Railo Media is a growing influencer marketing agency connecting brands with creators across AI, technology, finance, business, productivity, and education niches. I'm looking for a highly organized, proactive, and detail-oriented Executive Assistant / Operations Coordinator who can become my right hand person and help run day-to-day agency operations. This is not a basic virtual assistant role. I'm looking for someone who can eventually take ownership of major parts of the business, help improve processes, communicate professionally with clients and creators, and grow alongside the agency long term. Responsibilities: • Research influencers across TikTok, Instagram, YouTube, LinkedIn, X, and other platforms • Build creator lists based on campaign requirements • Collect audience demographics, engagement metrics, contact information, and performance data • Manage email inboxes and organize priorities • Draft professional emails and follow up with brands, creators, agencies, and partners • Assist with creator and brand negotiations • Prepare contracts using templates and track signatures • Maintain campaign trackers, spreadsheets, and project management systems • Coordinate deliverables and deadlines • Assist with invoicing and payment tracking • Attend Zoom and Google Meet calls when needed • Take meeting notes and follow up on action items • Help build systems, SOPs, and automations to improve agency efficiency Requirements: • Fluent or near-native English (written and spoken) • Comfortable participating in Zoom and Google Meet calls with brands, creators, agencies, and business partners • Strong communication skills • Highly organized and detail-oriented • Ability to manage multiple projects simultaneously • Strong problem-solving skills • Ability to work independently with minimal supervision • Available during at least part of U.S. Eastern Time business hours Preferred Qualifications: • Previous experience working for an influencer marketing agency, talent management agency, marketing agency, social media marketing agency, or creator management company is a strong plus • Experience supporting founders, executives, agency owners, or business operators • Familiarity with influencer marketing, sponsorships, creator partnerships, and social media platforms • Experience with project management tools, CRM systems, and workflow automation • Familiarity with contracts, invoicing, and campaign operations While agency experience is preferred, it is not required. We are open to candidates who are highly organized, proactive, quick learners, and excellent communicators. To Apply: Please answer the following questions: Tell me about your experience supporting founders, executives, agency owners, or business operators. Have you worked in influencer marketing, talent management, social media marketing, advertising, or agency environments before? Describe a negotiation or difficult situation you handled successfully. What project management, CRM, and communication tools have you used? What is your level of English proficiency, both written and spoken? What hours are you available to work in U.S. Eastern Time? Why do you believe you would be a strong fit as a founder's right-hand person? Please include the word "Railo" at the beginning of your application so I know you read the entire job description. This is a long-term opportunity with significant growth potential for the right person.