Executive Assistant to Owner (Fluent English Required)

READ THIS CAREFULLY Most people skip this part. Do not. Start your reply with the word COBALT. If you do not, we will not read it. WHO WE ARE We are a small video company in California. We have real clients and real work coming in every week. The owner runs it. He needs an assistant. WHAT THIS JOB REALLY IS You are the owner's right hand. He thinks out loud all day. He gives notes fast. Your job is to write it down, keep track of it, and follow up so nothing gets lost. Some days will be messy. Your job is to keep it organized. If you like taking a pile of loose ends and putting it in order, you will like this job. If you need someone to hand you a finished checklist, you will not. WHAT YOU WILL DO There are two sides to this. First, you support the owner. Whatever he is working on that day, you work on it with him. Research. Notes. Filling in spreadsheets and documents. Setting up tools and accounts. Chasing down answers. Writing things down so they live somewhere other than in his head. Some of it will be planned. A lot of it will come up that morning. You need to be able to pick up something new and run with it. Second, you keep our video jobs on track. - Watch our videos before the client sees them and check them against our notes - Check in with our editors every day and find out where each job stands - Keep our project board up to date - Set up folders and files so nothing gets lost - Write down how a task is done the first time you are taught it, so nobody has to be taught twice - Draft simple emails for us to review and send Over time the second half becomes most of the job. At the start it will be closer to half and half. YOU DO NOT NEED TO KNOW HOW TO EDIT This is not an editing job. You will never open editing software. If you can watch a video and notice that something looks wrong, you can do this job. WHAT WE ACTUALLY NEED Two things. Judgment, and attention to detail. Judgment means you read an instruction, notice it does not make sense, and ask instead of guessing. Attention to detail means you catch the small thing nobody else caught. The wrong font. The missing file. The name spelled wrong. We do not care how many years you have worked. We care how you think and what you notice. ENGLISH You must speak English very well, not just write it. We will be on calls together almost every day, going back and forth quickly. If we have to repeat ourselves, this will not work. There will be a short video call before we hire anyone. HOURS This starts part time and grows into full time. We need you available between 8:00 AM and 5:00 PM Pacific Time, Monday through Friday. Not all of those hours at first. But you need to be reachable inside that window, because that is when we work. If those hours do not work for you, please do not apply. HOW WE WORK We move fast. Same day. During your shift, you reply to messages within 15 minutes. That is the standard. We work side by side, and a question that sits for an hour stops both of us. If we send you something in the morning, we want it back that day. Not tomorrow. The fastest way to lose this job is to go quiet. HOW THIS GROWS You will start with a small number of tasks. As you learn how we work, you take on more. The person who does this well stays with us for a long time.