Executive Assistant & Project Manager — Ops, Coordination & Execution Support

We're looking for a sharp, reliable Executive Assistant and Project Manager to support a fast-moving team across day-to-day coordination, project execution, and operational organization. This is a long-term role for someone who thrives in ambiguous environments, takes ownership without being asked twice, and keeps multiple priorities from falling through the cracks. If you're someone who brings structure to chaos — not more complexity — we'd love to talk. What you'll own: Calendar and schedule management — coordinating meetings, blocking focus time, avoiding conflicts Email and communications triage — drafting responses, flagging what needs attention, keeping inboxes under control Project tracking and follow-up — maintaining task boards, chasing down deliverables, updating stakeholders Meeting preparation and follow-through — agendas, notes, action items, and accountability Cross-functional coordination — working across teams, vendors, or clients to keep execution on track Light research, documentation, and process improvement as needs arise SOPs and workflow documentation to reduce repetitive decision-making What we're looking for 3+ years supporting a founder, C-suite executive, or senior operator — please share specifics Demonstrated experience managing projects end-to-end, not just assisting Strong command of project management tools — Asana, ClickUp, Monday.com, Notion, or similar Excellent written English — you'll be communicating on our behalf Highly organized, proactive, and self-directed — you don't need to be managed Comfortable with ambiguity and able to prioritize without constant guidance Discreet and trustworthy with sensitive business and personal information Nice to have PMP, CAPM, or equivalent project management certification Familiarity with tools like Google Workspace, Slack, HubSpot, or Zapier Background supporting a fractional executive, COO, or multi-entity business