Executive Assistant for Vehicle Import Business CEO (Spain/Germany)

I'm the CEO of a vehicle import brokerage that sources cars from Germany for clients in Spain. We started from scratch in 2024 and have since managed over 260 vehicle imports, growing from a one-person operation into a small team. We're now also launching an independent vehicle inspection service in Germany. I'm looking for an Executive Assistant to work directly with me, handling both personal and business tasks so I can focus on growing the company. Responsibilities Manage my calendar, appointments, and travel (including occasional business trips to Germany) Handle communications via WhatsApp and email; follow up with clients, inspectors, and suppliers Organize documents, contracts, and reports Support ongoing projects (a new vehicle inspection service, a YouTube channel) Build daily/weekly/monthly KPI reports (imports, incident cases, revenue) Document processes and create SOPs Personal administrative and financial support Requirements Previous experience as an Executive Assistant, Personal Assistant, or in an administrative role Fluent Spanish (this is our working language); basic English required, German is a plus Comfortable with Google Workspace; willing to learn WhatsApp Business, Airtable, and other tools we use Highly organized, extremely detail-oriented Available 8-10 hours per day, exclusive commitment (no other jobs/clients during this contract) Discreet and trustworthy — you'll handle both personal and business matters Looking for someone who wants to stay long-term (2-3+ years) How we work Small, fast-growing team, direct communication, quick response times (under 12 business hours). I'm looking for someone proactive who documents what she learns and brings solutions, not just problems. Fully remote, flexible schedule as long as deadlines are met. (Trabajaremos principalmente en español — este anuncio está en inglés solo por requisito de la plataforma)