Executive Assistant

Position: Executive Assistant to the CEO Location: Fully Remote Hours: 30 hours per week Pay: Approximately $8 - $10 per hour (depending on experience) We are a Las Vegas-based nonprofit focused on homelessness prevention and supporting individuals and families experiencing homelessness. Through food assistance, essential services, housing-related support, and community-centered programs, we help people meet immediate needs while working toward long-term stability. We are seeking a dynamic, detail-oriented, and highly organized Executive Assistant to provide high-level support to the CEO. This individual will play a key role in administrative operations, meeting coordination, presentation creation, and daily executive communications. The ideal candidate is located in the US, ideally a US citizen, or must be fully fluent in English (C2 level), tech-savvy, proactive, a strong communicator, and comfortable working in a fast-paced, mission-driven environment. Key Responsibilities: Administrative Support - Manage executive calendar, schedule meetings, and coordinate travel arrangements - Prepare meeting agendas, take minutes, and track follow-ups - Monitor and manage executive email inboxes and respond on behalf of the CEO when appropriate - Handle document creation, filing, and database management - Maintain confidentiality and handle sensitive information with discretion Communications & Presentation Support - Assist with planning and coordinating events, webinars, or workshops - Help create visually appealing presentations using Canva or PowerPoint for internal and external use - Write or edit copy for internal and external communications - Prepare documents, reports, and meeting materials as needed - Ensure presentations and materials are organized, professional, and easy to understand Partner Support - Assist in the preparation of proposals, pitch decks, and reports - Help follow up with potential clients, partners, donors, or community contacts via email and/or Zoom Digital Meetings & Collaboration - Set up and manage Zoom meetings, including preparing materials and providing basic tech support - Coordinate with team members, vendors, partners, or clients as needed - Support internal communication and collaboration tools such as Slack, Google Workspace, Monday.com, or similar platforms - Help keep projects, conversations, deadlines, and follow-ups organized Qualifications: - Strong organizational and time management skills - Excellent written and verbal communication skills - Experience managing calendars, emails, meetings, and follow-ups - Comfortable using Canva, PowerPoint, Google Workspace, Zoom, and similar tools - Ability to work independently in a fully remote role - Proactive, reliable, and able to manage multiple tasks at once - Strong attention to detail - Ability to handle confidential information professionally - Experience with CRM systems, email platforms, or project management tools is a plus - Nonprofit experience is helpful but not required The ideal candidate is dependable, resourceful, and comfortable supporting a busy executive with a wide range of administrative, communication, and coordination needs. This person should be able to stay organized, communicate professionally, follow through on tasks, and help keep daily operations moving smoothly. Interested applicants should submit a resume and a brief statement outlining their experience with executive support, scheduling, email management, meeting coordination, presentation creation, and remote work.