Executive Assistant

We are seeking a highly experienced and professional Executive Virtual Assistant to directly support a senior leader. The ideal candidate has at least 5 years of experience working as a VA for executives, founders, or C-level leaders and is confident in handling high-level administrative responsibilities with discretion and efficiency. Key Responsibilities: • Email Management: Manage and organize inbox (folders, junk, archive), prioritize important emails, draft responses, and ensure timely follow-ups. • Calendar Management: Coordinate, schedule, and arrange appointments and meetings across time zones while preventing conflicts and ensuring optimal time management. • Travel Coordination: Book and manage travel arrangements including flights, accommodations, transportation, and itineraries. • Expense Reporting: Track, organize, and prepare expense reports accurately and in a timely manner. • General Business Organization: Maintain digital file systems, organize documents, track action items, and ensure smooth day-to-day operations. • Meeting Support & Light Reporting: Take meeting notes, prepare summaries, track action steps, and provide concise reports when needed. Qualifications: • Minimum of 5 years' experience as a Virtual Assistant supporting a senior executive or business leader • Strong organizational and time-management skills • Excellent written and verbal communication skills • High level of discretion, confidentiality, and professionalism • Detail-oriented with the ability to anticipate needs • Proficient in productivity and collaboration tools (Google Workspace, Microsoft Office, project management tools, etc.) • Able to work independently and proactively Preferred Traits: • Highly reliable and responsive • Strong problem-solving skills • Able to handle confidential information with integrity • Calm and composed under pressure