Executive Assistant

I am the founder of an ecosystem of companies spanning multi-state commercial contracting (Kannon Contracting), a pool service and repair company (Salten), digital marketing (KK Marketing), and a personal brand ("Boots & Blue Jeans CEO"). We are also actively building out a future real estate investment arm (Ironwood). We are expanding into multiple new markets, and I am hiring a tech-savvy, systems-minded Executive Assistant to serve as my right-hand operational partner. You will not just be checking off simple admin boxes—you will help organize operational chaos, document SOPs, manage social media distribution, track field vendor onboarding, pre-audit financials, and help manage low-code/AI automation tools. KEY RESPONSIBILITIES: 1. Personal & Company Brand Management: Take raw truck/site videos recorded on my phone, add captions, draft copy, and schedule posts across TikTok, Instagram, Facebook, and LinkedIn for both my personal CEO brand and Kannon Contracting. 2. Labor Sourcing & Vendor Onboarding: Post ads on local platforms (Craigslist, Facebook Groups, Indeed) to source 1099 trade partners in expansion markets (PA, TX, OKC, KC). Send, track, and collect W-9s and agreements, executing clean handoffs to our field Project Managers. 3. B2B Client Outreach Pipeline: Assist in running cold email and text outreach campaigns to Property Managers and REO Asset Managers using OnePageCRM, routing warm leads directly to our intake team. 4. Financial Pre-Audits & Bookkeeping: Maintain clean transaction categorization in QuickBooks/ Wave for secondary accounts (AZkings, KK Marketing) and pre-audit primary company books (Kannon) to flag discrepancies before CPA review. 5. SOP & Handbook Documentation: Review Google Drive video recordings and transcribe operational audio/calls into clean, step-by-step written Master SOP Handbooks. 6. AI & Automation Management: Partner with me to oversee background AI agent workflows (Make.com, ChatGPT scripts) to analyze future real estate deals and deliver a daily 7:00 AM Executive KPI Briefing reports across companies to my email. 7. Executive Inbox & Calendar Guardrails: Triage my inboxes (archive noise, file receipts, draft response emails for my 5-second review) and strictly manage my master calendar to protect fitness, family, and strategic focus blocks. 8. Field Compliance Audits: Perform2x a week quality-control audits on CompanyCam project folders/ Hyve jobs to verify field crews are uploading required job site photos and team is documenting notes and status updates on time. QUALIFICATIONS & REQUIREMENTS: - Proven experience as an Executive Assistant, Operations Assistant, or Project Coordinator for a US-based entrepreneur, startup, real estate, or service/contracting firm. - Exceptional Resourcefulness: You don't wait to be hand-fed instructions. If you don't know a tool, your default response is to research, watch a tutorial, and figure it out. - Tech-Savvy & AI Curious: Deeply comfortable with Google Workspace (Drive, Meet, Docs, Sheets), QuickBooks, Canva/CapCut, OnePageCRM, CompanyCam, and open to learning low-code automation tools (Make.com, ChatGPT). - Written & Verbal English: Superior written English skills required for ghostwriting emails and posting social copy on behalf of a CEO. - High Discretion & Attention to Detail: Able to handle sensitive financial data, legal contracts, and login credentials with strict confidentiality. - Willing to work Arizona standard time zone from 8am- 5pm