Executive Assitant - Content Operations & Partnerships Coordinator

Content Operations & Partnerships Coordinator - Executive Assitant (Part-Time, Ongoing) We're a fast-growing education brand for dentists — a free platform (nextdentapp.com) plus a growing YouTube/Instagram presence and a founder personal brand around building the company. The founder is a practicing dentist. We batch-film heavily: in one 6-hour shoot we produce 10–12 YouTube videos plus reels and personal-branding content, about 1–2 times per month. We need a reliable, detail-obsessed coordinator to take it from raw footage to published, and to run our creator-partnership outreach. Important: This is a coordinator/execution role. The founder writes and plans the content; you take over after the camera stops and keep everything organized, optimized, scheduled, and growing. If you love systems, checklists, YouTube SEO, and talking to people, you'll thrive here. What you'll do Process each content batch: Review the raw footage from shoot day, make clear notes on each video/clip, and send organized links + notes to our editor. Post-production (after edits come back): Use AI to transcribe each video and generate the YouTube description + chaptered timestamps; write strong, SEO-friendly titles; confirm all CTA links are correct and active. Publish & schedule: Drip the batch across the month on YouTube + Instagram (Reels), scheduling everything with the founder's approval. Creator partnerships: Reach out to a provided list of dental creators with our pre-approved offers, and represent the brand on Zoom calls with interested creators — present the offer, answer questions, and book them on pre-approved terms (escalating anything else to the founder). Weekly Sunday check-in with the founder (15–20 min) + a short written recap. You're a great fit if you have Excellent spoken AND written English — you'll be on video calls representing our brand and writing in a warm, professional voice Hands-on YouTube SEO experience: titles, descriptions, chapters/timestamps, tags Comfort with AI tools for transcription + drafting (e.g., ChatGPT, Descript) and with schedulers (Metricool/Later/Buffer) Experience publishing to YouTube Studio and Instagram (Reels) Great organization and follow-through — nothing slips Confidence and professionalism on Zoom calls with creators/partners Nice to have Familiarity with dental/medical/healthcare content Basic Canva/thumbnail tweaks Light analytics reporting Logistics ~15–20 hours/week, ongoing; workload is heavier right after each shoot day Weekly check-in on Sundays; most work is async Some overlap with US Eastern time helpful, especially for creator calls You use YOUR OWN accounts via delegated access — we never share passwords Compensation Competitive hourly based on experience. We start with a small paid test task before an ongoing agreement. How to apply Start your reply with the word “SMILE” so we know you read this. In 3–4 sentences, describe a YouTube/social account you helped grow or manage (what you did, which tools). Which AI transcription/description tools and schedulers have you used? Are you comfortable being on Zoom calls representing a brand? Briefly, why? Confirm you're open to a short paid test task. We reply quickly to strong applications. Looking forward to meeting you!