Executive & Operations Assistant at Arbitrage Agency

About the role We are looking for an Executive & Operations Assistant to work directly with our Founder and Operations Manager and keep the day to day of our content production running smoothly. This is a support role at the center of our production workflow: you will help move projects from creator outreach through to finished, edited content, and make sure nothing slips through the cracks along the way. If you are the kind of person who notices when a date is missing, a file is incomplete, or a step was skipped, and fixes it before it becomes a problem, this role is for you. What you will do Research and source UGC creators, and handle first line outreach and contact Help keep our ClickUp workspace clean and accurate: check that tasks have the correct dates and deadlines for the week, flag anything missing, and maintain a clear weekly overview Coordinate the translation process: make sure all tasks for the current and upcoming weeks are translated on schedule Coordinate the script approval process Quality check production handoffs: before content moves to editing, confirm the footage is complete according to the script Support general process documentation and day to day operations Who you are Exceptional attention to detail. You catch the small things others miss A fast learner who picks up new tools and processes quickly and adapts on the fly Highly organized and reliable, with strong follow through A clear, professional communicator in writing Comfortable working with project management tools. Experience with ClickUp is a plus, but the ability to learn it fast matters more Languages: fluent English required Nice to have Previous experience in UGC coordination, performance creative, or a creative or marketing agency Experience in film or video production Experience coordinating creators, freelancers or vendors Details Location: Fully remote Type: Part time to start, with potential to move to full time for the right person Hours: Your time zone does not matter, but you must be available during European working hours Compensation: Depends on experience Start date: ASAP How to apply Send your CV and a short intro. To show us your attention to detail, please include the word "footage" in your subject line. Applications are reviewed on a rolling basis, so apply early.