Executive Sales Assistant

About the Role: Loyalty360 is seeking a highly organized, proactive, and relationship-oriented professional to support executive leadership while helping drive membership, sponsorship, event, and research sales initiatives. This is not a traditional administrative role. You'll serve as the operational backbone of our sales and business development efforts—helping manage opportunities, track contracts and renewals, coordinate follow-up activities, maintain CRM data, and ensure prospects and clients receive exceptional service. The ideal candidate thrives in a fast-paced environment, enjoys interacting with people, loves staying organized, and takes pride in making sure nothing falls through the cracks. Key Responsibilities: Executive & Administrative Support: -Manage executive calendars, meetings, and follow-up action items. -Prepare reports, presentations, and business correspondence. -Coordinate internal and external meetings, virtual events, and special projects. -Support conference and event logistics as needed. -Help maintain operational processes and organizational efficiency. Sales & Business Development Support: -Track leads, opportunities, contracts, renewals, and sales activities. -Coordinate prospect and client outreach, follow-up, and meeting scheduling. -Maintain CRM records, pipelines, and account information. -Assist with proposals, sponsorship agreements, contracts, and sales presentations. -Support membership, event, sponsorship, and research sales initiatives. -Research prospective organizations and identify key decision-makers. -Help ensure opportunities move efficiently through the sales process. Executive & Administrative Support: -Manage executive calendars, meetings, and follow-up action items. -Prepare reports, presentations, and business correspondence. -Coordinate internal and external meetings, virtual events, and special projects. -Support conference and event logistics as needed. -Help maintain operational processes and organizational efficiency. Qualifications: -2+ years of experience in executive support, sales support, account coordination, customer success, or related roles. -Strong organizational, communication, and project management skills. -Experience working with CRM platforms such as Salesforce or HubSpot. -High attention to detail and ability to manage multiple priorities. -Proficiency with Microsoft Office and business productivity tools. What Success Looks Like: -Opportunities are consistently followed up on and tracked. -Contracts, renewals, and client communications are managed proactively. -Executive priorities stay organized and on schedule. -Prospects, members, sponsors, and partners receive timely, professional support. -Sales and operational processes run smoothly and efficiently. If you enjoy building relationships, staying organized, and helping drive business growth while working directly with leadership, we'd love to hear from you.