Executive / Virtual Assistant — Sales, Operations & Personal Support

Busy entrepreneur looking for a highly organized, proactive assistant to help manage an established 10-year business, a new startup, and day-to-day personal administration. I’m looking for someone who is fast, detail-oriented, an excellent communicator, and naturally follows through. You should be comfortable working independently, learning systems quickly, and making sure nothing falls through the cracks. Excellent written and verbal communication is a must. Common sense and trusting your gut instincts is huge (are you someone who can read a room? In-person and digitally). This opportunity will start small/through a trial phase but has the opportunity to grow tremendously as the start up grows. Main responsibilities: Client Communication & Sales Support Respond quickly to incoming leads using established SOPs while keeping communication personal and natural. Move qualified leads toward booking and, when appropriate, get them on a call with the owner as quickly as possible. Experience converting warm/hot leads is a major plus. Lead Management Track every inquiry from initial contact through booking, maintain an organized pipeline, follow up consistently, and identify opportunities to improve conversion. Lead Generation Assist with proactive outreach through social media, warm-lead systems, and occasional cold outreach/calling. Advertising & Performance Tracking Track advertising spend, lead sources, bookings, revenue, conversion rates, and basic ROI so we can clearly see what's working. Calendar & Personal Administration Manage scheduling, appointments, calls, reminders, and rescheduling while helping keep both business and personal commitments organized. Startup & Operations Support Help organize SOPs, documents, spreadsheets, vendor research, hiring administration, systems, and project/task tracking for a new company. Your role isn't to make major strategic decisions, it's to help turn ideas and decisions into organized, completed action. The person I'm looking for: Someone who doesn't need to be reminded five times. You notice loose ends, follow up, ask smart questions, and genuinely enjoy bringing order to a fast-moving environment.