Executive operations, finance and legal support assistant Job title

Job description We are looking for a highly organised, reliable and detail-oriented Executive Operations Assistant to support the CEO of a growing healthcare, technology and precision medicine company. This is not a standard virtual assistant role. The right person will be able to support across executive administration, finance administration, operations documentation, legal document coordination and general business operations. You will work closely with the CEO, CFO and legal team to keep key workflows organised, documents up to date, invoices tracked, meetings coordinated and internal systems running smoothly. The role would suit someone with experience as an Executive Assistant, Operations Coordinator, Legal Assistant, Paralegal, Finance Administrator or Business Support Manager. Key responsibilities Executive support Manage calendar scheduling, meeting coordination and follow-ups. Organise internal and external meetings. Prepare meeting agendas, notes, action lists and briefing materials. Help the CEO stay organised across multiple business priorities. Support email, correspondence and stakeholder coordination where required. Finance administration Collect, organise and track invoices. Liaise with suppliers, consultants and internal stakeholders regarding finance documents. Support the CFO with invoice workflows, expense documentation and payment tracking. Maintain finance folders, trackers and basic administrative records. Help improve finance admin processes over time. Legal and document support Assist with legal and commercial document preparation. Support formatting, proofreading, version control and document execution. Work with the in-house legal team on contracts, templates and governance documents. Maintain organised legal document registers and folders. Handle confidential documents with care and discretion. Operations and internal documentation Help create and maintain company handbooks, policies, SOPs and operating procedures. Improve internal templates, trackers and administrative systems. Organise company records and document repositories. Support internal workflows across leadership, operations, finance and legal. Identify ways to make processes clearer and more efficient. Required experience Please apply only if you have experience in at least some of the following areas: Executive assistance or senior administrative support. Finance administration, invoice management or expense tracking. Legal assistant, paralegal or contract/document support. Operations coordination or business process documentation. Calendar and meeting management. Document formatting, proofreading and version control. Working with senior executives, founders, CFOs or legal teams. Skills required Excellent written English. Strong attention to detail. High level of confidentiality and discretion. Strong organisational skills. Ability to manage multiple priorities independently. Comfortable working with Google Workspace and/or Microsoft Office. Able to create clean, professional documents. Reliable, proactive and responsive. Comfortable working in a fast-moving business environment. Nice to have Experience working with startups, healthcare companies, technology companies, legal teams, finance teams or professional services firms. Familiarity with contract management systems, board documents or governance workflows. Experience creating company handbooks, SOPs or internal operating manuals. Experience supporting CEOs or founders directly. Time commitment We are open to part-time support initially, with the potential to increase over time. Please include your availability, hourly rate and examples of similar work you have done. What we are looking for We are looking for someone who is proactive, trustworthy and able to take ownership. The ideal person will not simply wait for instructions, but will help create structure, organise information, follow up on open items and improve the way the business operates. To apply Please respond with: A short summary of your relevant experience. Examples of executive, finance, legal or operations support you have provided. Your availability and preferred working hours. Your hourly rate. The tools you are comfortable using. A brief explanation of how you would help keep a busy CEO organised.