Freelance - Project Manager (Marketing Agency) | AI-Savvy | Ongoing

We're a creative and marketing agency looking for an organized, proactive Virtual Assistant/Project Manager to help keep multiple client accounts moving efficiently. This is a long-term freelance opportunity for someone who thrives in an agency environment and enjoys bringing structure to creative teams. What You'll Do * Manage multiple client projects simultaneously from kickoff through completion * Create, assign, and monitor tasks within our project management platform * Keep projects on schedule by following up with designers, developers, copywriters, and other team members * Track deadlines, identify bottlenecks, and proactively solve problems before they become issues * Coordinate internal team communication and ensure deliverables are completed on time * Help improve workflows and operational efficiency * Maintain organized project documentation and meeting notes * Assist with client onboarding and project setup as needed * Ensure high-quality execution across multiple client accounts Requirements * 3+ years of project management experience, preferably within a marketing, creative, branding, or digital agency * Exceptional organizational and time management skills * Strong written and verbal communication * Comfortable managing multiple priorities and shifting deadlines * Detail-oriented with excellent follow-through * Able to work independently and take ownership without constant oversight * Experience with project management platforms (ClickUp, Asana, Monday.com, Notion, etc.) and willingness to quickly learn our internal system AI Experience Required We're looking for someone who embraces AI as part of their workflow. Experience with tools such as: * ChatGPT * Claude * AI meeting assistants (Fireflies, Fathom, Otter, etc.) * Workflow automation tools You don't need to be an AI engineer, but you should be comfortable using AI to improve efficiency, documentation, communication, and project management. Nice to Have * Experience working with Shopify or eCommerce brands * Familiarity with Klaviyo, Meta Ads, Google Ads, or digital marketing campaigns * Process improvement or operations experience * Basic understanding of creative production workflows Hours * Part-time (approximately 10–20 hours per week to start) * Flexible schedule, but must overlap with U.S. Eastern Time for team communication To Apply Please include: 1. A brief overview of your agency project management experience. 2. The project management tools you've used. 3. The AI tools you regularly use in your workflow. 4. An example of a complex project you successfully managed. 5. Your hourly rate and weekly availability. We're looking for someone who is proactive, highly organized, enjoys solving problems, and wants to become a long-term extension of our team.