Full-Time Finance Supervisor – UK Bookkeeping, Credit Control and Cashflow

We are a growing UK service business looking for an experienced full-time Finance Supervisor to manage our day-to-day bookkeeping, credit control and weekly cashflow forecasting. This is not a basic data-entry role. We need someone who understands UK bookkeeping, is confident speaking to customers in English, can manage QuickBooks accurately and can help supervise an existing junior finance administrator. The successful candidate will work remotely and must be available during UK business hours. ## Main Responsibilities ### Credit Control * Chase overdue customer invoices by email and telephone. * Speak professionally with UK customers, estate agents and property managers. * Send customer statements and payment reminders. * Record all customer contact, payment promises and disputes. * Follow up promised payment dates. * Request remittance advice where required. * Escalate serious overdue accounts or disputes to management. * Maintain an accurate aged debtors report. ### QuickBooks and Bookkeeping * Update and maintain QuickBooks Online. * Match incoming customer payments against invoices. * Allocate part payments and payments on account correctly. * Investigate unmatched and unidentified payments. * Complete regular bank reconciliations. * Enter and review supplier bills. * Review customer and supplier accounts. * Identify duplicate, missing or incorrectly entered transactions. * Check VAT coding and ensure records are accurate. * Assist with CIS records where required. * Review aged debtors and aged creditors. * Ensure completed jobs have been invoiced correctly. ### Weekly Cashflow Forecasting * Prepare and update a rolling 13-week cashflow forecast. * Review expected customer payments. * Review supplier, engineer and subcontractor payments. * Include payroll, VAT, CIS, software, rent and regular business costs. * Highlight expected cash shortages or payment risks. * Prepare expected, best-case and worst-case cashflow scenarios. * Provide management with a clear weekly cashflow summary. ### Finance Administration and Supervision * Create daily and weekly tasks for our junior finance administrator. * Check the accuracy of completed finance tasks. * Provide guidance and basic training. * Monitor the finance inbox. * Ensure invoices, remittances and supplier documents are filed correctly. * Help improve our finance procedures and controls. * Prepare weekly finance reports for management. ## Weekly Reporting You will be expected to provide a weekly report showing: * Current bank position. * 13-week cashflow forecast. * Total outstanding customer debt. * Total overdue debt. * Payments received during the week. * Customer payment promises. * Unmatched payments. * Disputed invoices. * Supplier and engineer payments due. * Jobs completed but not invoiced. * VAT and CIS liabilities. * Key risks requiring management attention. ## Required Experience * Strong experience using QuickBooks Online. * Previous experience managing books for a UK business. * Good understanding of UK VAT. * Experience with bank reconciliation. * Experience with accounts receivable and accounts payable. * Strong credit-control experience. * Confidence chasing payments by telephone. * Strong spoken and written English. * Experience preparing cashflow forecasts. * Good understanding of profit and loss, balance sheets, aged debtors and aged creditors. * Ability to supervise and support a junior administrator. * High attention to detail. * Reliable internet connection and professional working environment. Experience with CIS, payroll journals, property services, electrical contractors, estate agents or trade businesses would be an advantage. ## Working Hours * Full-time role. * 40 hours per week. * Monday to Friday. * Must be available during UK working hours. ## Pay * $5 to $7 per hour, depending on experience. * Long-term position for the right person. * Paid trial period. * Performance and pay review after successful completion of the probation period. ## Important This role does not include authority to make bank payments, issue refunds or approve credit notes without management approval. ## How to Apply Please include the following in your application: 1. Details of your experience working with UK companies. 2. Your experience using QuickBooks Online. 3. Your experience chasing overdue payments by telephone. 4. An example of a weekly cashflow forecast you have prepared. 5. Your understanding of UK VAT and CIS. 6. Your availability during UK working hours. 7. Your requested hourly rate.