Import Logistics & Documentation Coordinator – ISF, Shipments, Invoices, and Email Management

## Import Logistics & Documentation Coordinator We are an apparel importing company seeking a reliable, organized, and experienced **Import Logistics and Documentation Coordinator** to assist with daily shipment operations. The ideal candidate should have experience handling international ocean freight shipments, Importer Security Filings (ISF), bills of lading, commercial invoices, packing lists, freight forwarder communication, and shipment tracking. ### Main Responsibilities * Monitor and manage business emails related to shipments, freight forwarders, customs brokers, trucking companies, suppliers, and customers. * Prepare and submit accurate ISF information to our customs broker or freight forwarder before the required deadline. * Review bills of lading, commercial invoices, packing lists, arrival notices, and other shipping documents for accuracy. * Track all incoming ocean shipments from origin to final delivery. * Maintain an organized shipment-tracking spreadsheet showing: * Supplier and customer * Container number * Bill of lading number * Vessel and voyage * Port of loading and discharge * Estimated departure and arrival dates * ISF filing status * Customs clearance status * Last free day * Delivery appointment * Invoice and payment status * Follow up with factories, freight forwarders, customs brokers, shipping lines, warehouses, and trucking companies. * Monitor shipment delays, document problems, customs holds, demurrage risks, and approaching deadlines. * Organize and maintain shipment folders, invoices, payment records, and supporting documents. * Review freight, customs, trucking, storage, and supplier invoices and keep track of amounts due and payment deadlines. * Provide regular updates regarding shipment status, outstanding documents, upcoming payments, and urgent issues. * Escalate important issues immediately instead of waiting for follow-up instructions. ### Required Experience * Previous experience in import logistics, freight forwarding, customs brokerage, supply chain coordination, or international shipping is appreciated. * Knowledge of U.S. ocean import documentation and ISF requirements. * Experience reviewing bills of lading, commercial invoices, packing lists, arrival notices, and delivery orders. * Strong Microsoft Excel or Google Sheets skills. * Excellent written English and professional email communication. * Strong attention to detail and ability to manage multiple shipments simultaneously. * Ability to work independently, meet deadlines, and follow up consistently. ### Preferred Qualifications * Experience with apparel or textile imports. * Experience with shipments originating from Bangladesh, China, India, Italy, or other international manufacturing locations. * Familiarity with U.S. ports, customs clearance, container tracking, demurrage, detention, and last-free-day deadlines. * Experience communicating with customs brokers, freight forwarders, steamship lines, warehouses, and drayage carriers. ### Working Arrangement This will begin as a part-time position, with the possibility of becoming an ongoing or full-time role based on performance. The selected candidate must be available during part of U.S. Eastern Time business hours and respond promptly to urgent shipment matters. Applicants should include the following in their proposal: 1. A brief explanation of their import logistics experience. 2. Their experience preparing or coordinating ISF filings. 3. The number of shipments or containers they have managed at one time. 4. The systems or spreadsheets they use for shipment tracking. 5. Their availability during U.S. Eastern Time. 6. Their desired monthly compensation amount. Please begin your proposal with the words **“ISF READY”** so we know you have read the entire job description.