Legal Administrative Assistant (Temporary)

About the Role This position is temporary and expected to average 3-5 hours per day Mon-Friday with at least 2 hours of work in the morning. There is currently no anticipated end date, and the duration of employment will depend on the firm's ongoing workload and operational needs. Key Responsibilities: - Manage client communications by monitoring the main inbox, routing messages, handling standard inquiries, and following up as needed. - Organize and maintain digital files to ensure all documents are accurately saved and easy to locate. - Coordinate client meetings, send invites, prepare materials, and support follow-up tasks. - Support international patent coordination by organizing documentation and sharing required information with global partners. - Help prepare and process standard legal documents and correspondence. - Contribute to improving and documenting internal processes - Collaborate with attorneys and paralegals to support efficient daily operations. - Take on additional administrative tasks as assigned Competencies: - Maintain strong attention to detail and accuracy in all documentation. - Communicate clearly and professionally with clients and team members. - Adapt quickly to new software, tools, and systems. - Reliable in managing follow-ups and supporting workflow tasks. - Follow instructions carefully while taking initiative when appropriate. - Professional, courteous, and client-focused in all interactions. - Work collaboratively to support smooth daily operations. - Flexible and responsive to changing priorities. - Protect confidentiality and upholds firm values in every task. Education and Experience - Associate's degree is preferred. - 1–2 years of administrative, or office support, and docketing experience preferred. - Demonstrated ability to manage multiple tasks, follow instructions, and maintain attention to detail in a professional setting. - Proficiency in MS Office Suite (Word, Excel, Teams, SharePoint). - Experience working in a law firm is a plus! Additional Information - This is an independent contractor position. Candidates selected for the role will be required to sign the firm's Independent Contractor Agreement and Confidentiality Agreement. - All work must be performed using the firm's secure virtual desktop environment. - Candidates whose qualifications closely match our needs will be invited to a 30-minute introductory conversation to determine whether there is a mutual fit before moving forward in the hiring process.