Legal Assistant

Overview: The Legal Assistant provides administrative, coordination, and operational support to the company’s legal and compliance functions. The role primarily handles communication with attorneys, shareholders, tenants, and external partners, while assisting in collections, disputes, contract management, and litigation-related matters. The Legal Assistant ensures that legal documents, cases, and communications are properly tracked, organized, and followed through, supporting timely resolution of legal, compliance, and contractual matters. The role works closely with the CEO, Finance Officer, and external legal counsel to protect the company’s interests and ensure compliance with applicable laws and agreements. ________________________________________ Key Responsibilities 1. Legal & Compliance Management o Track and manage all legal, regulatory, and compliance filings, renewals, and deadlines across multiple entities o Maintain and update compliance calendars to ensure timely submissions o Monitor ongoing legal matters, disputes, or municipal requirements and flag risks or upcoming obligations proactively o Ensure entities remain in good standing with state, local, and federal requirements 2. Document & Records Management o Organize, maintain, and standardize legal, compliance, and municipal records o Prepare and manage document packets, summaries, timelines, and filing support materials o Ensure accurate storage and retrieval of documents in designated systems (e.g., SharePoint) o Maintain version control and confidentiality of sensitive documents 3. Coordination & Communication o Coordinate directly with municipalities, registered agents, attorneys, accountants, and other external stakeholders o Serve as a liaison between leadership and external parties for compliance-related matters o Establish and maintain consistent communication with leadership regarding legal and compliance status updates 4. Operational Support o Prepare draft reports and compliance summaries for executive review o Support multiple legal or compliance matters simultaneously while prioritizing deadlines o Assist with audits, due diligence requests, or internal reviews as needed o Identify gaps, inefficiencies, or risks and recommend improvements 5. Process Improvement o Develop and improve templates, trackers, and standard operating procedures related to legal and compliance operations o Streamline workflows for document management, filings, and reporting o Recommend tools or systems to improve accuracy, visibility, and efficiency 6. Contract Management o Track, organize, and manage contracts across all entities, including vendor agreements, partnership agreements, and service contracts o Monitor contract terms, renewal dates, amendments, and termination clauses o Coordinate contract execution, updates, and compliance with internal stakeholders and external parties o Maintain a centralized contract repository with accurate version control 7. Title Management o Track and manage property titles, ownership records, deeds, and related documentation o Coordinate with title companies, attorneys, and municipalities to resolve title issues, discrepancies, or encumbrances o Support due diligence by ensuring accurate and up-to-date title documentation for acquisitions, sales, or refinancing o Maintain organized title records and status trackers for all properties 8. Debt Negotiation o Lead debt resolution strategies for Shareholders, credit partners, and clients via Credit Monitoring and Credit Repair operations. o Develop solutions to improve financial standing and credit profiles. 9. Dispute Resolution o Serve as the main point of contact for vendors regarding billing or payment disputes. o Coordinate with relevant departments to resolve discrepancies professionally and efficiently. o Conduct disputes on account payables as directed 10. Portfolio and Equity Management o Track, update, and report on partner equity distributions/shares. o Communicate regularly with shareholders about portfolio movements and changes. o Make all changes/directives to equity shares and work with Contract Management to officiate changes. 11. Program Management / Business Development o Brainstorm and create action plans for new company-wide and departmental business initiatives o Draft and implement appropriate Policies & Procedures as indicated by Program updates and Implementations o Collaborate with MIS Team for program management updates and business development initiatives. Application Requirement: Only applicants who submit their most recent resume and a 1-minute video introduction will be considered.