Lifestyle & Content Operations Virtual Assistant

About the Role I’m seeking a highly organized, proactive, aesthetically driven Lifestyle & Content Operations Coordinator to support my growing businesses spanning fine art, lifestyle content creation, affiliate marketing, and online education for artists. This is an ideal role for someone who loves fashion, interiors, beauty, wellness, social media, and digital entrepreneurship—and who enjoys both creative and operational work. The ideal candidate is detail-oriented, tech-savvy, highly organized, fast-moving, and has exceptional taste. This role has the potential to grow significantly over time for the right person. IMPORTANT: This role supports two interconnected businesses: a fine art and lifestyle brand as well as an artist education company. MUST SPEAK ENGLISH. Key Responsibilities Affiliate & Link Management Source fashion, beauty, skincare, home décor, wellness, and gift items aligned with my brand aesthetic Stay on top of current sales, promotions, product launches, and seasonal trends Create and upload affiliate links to ShopMy, LTK, and Amazon Storefront Organize and maintain storefronts and collections Refresh outdated links and ensure collections remain current Track affiliate performance and identify top-performing products and categories Proactively surface opportunities for monetization Graphics & Content Support Create visually appealing collages and graphics for use on Instagram and other platforms. Design graphics for Instagram Stories, email newsletters, and Substack posts Create gift guides, shopping edits, and mood boards Organize and maintain a content and asset library Edit and resize images for various platforms Content Calendar & Social Media Support Maintain and update content calendars across multiple brands Assist with content planning and scheduling Identify timely content opportunities based on trends, holidays, launches, and promotions Prepare content assets and supporting materials for posting Surface content ideas based on audience interests and industry trends Shopify & Website Management Update Shopify product listings as directed Optimize listings for SEO, including titles, descriptions, tags, metadata, and alt text Upload product photography and organize collections Ensure website content remains current and accurate Assist with merchandising and collection organization Email & Newsletter Support Assist with email creation and formatting in Klaviyo and/or Substack Add affiliate links and graphics to newsletters Help prepare seasonal campaigns, launches, and promotional emails Maintain email asset libraries and templates Brand Partnership Support Assist with managing brand partnerships from start to finish Track deliverables, deadlines, usage rights, and posting schedules Organize contracts, briefs, and campaign assets Coordinate product shipments and gifting Maintain a calendar of upcoming campaigns and deliverables Prepare recap reports and gather campaign analytics when needed Draft outreach emails and follow-up communications Research and surface potential brand partnership opportunities aligned with my audience and aesthetic Ensure all sponsored content requirements are fulfilled accurately and on time Administrative Support Schedule meetings and manage calendar invites as needed Send reminders for meetings, launches, and deadlines Assist with light inbox and administrative tasks as needed Organize files, documents, and project management systems Help coordinate contractors and vendors when needed Qualifications Exceptional taste and a strong eye for design and aesthetics Strong Canva skills Familiarity with ShopMy, LTK, Amazon Associates, Shopify, and social media platforms Strong written communication skills Highly organized with exceptional attention to detail Comfortable working independently and taking initiative Interest in fashion, beauty, interiors, wellness, and content creation Experience with affiliate marketing is strongly preferred Must be highly responsive, efficient, and able to execute quickly Must be comfortable juggling multiple projects and shifting priorities AI & Technology Requirements Must be highly proficient with AI tools such as ChatGPT, Claude and other productivity tools Able to use AI to increase speed, efficiency, research, copywriting, and workflow optimization Comfortable learning and adopting new software quickly Strong technology skills are a must Bonus Skills Klaviyo or email marketing experience SEO experience Social media management experience Copywriting experience Basic photo editing skills Hours & Growth Opportunity Part-time to start (approximately 20 hours/week), with potential for growth into a larger role over time for the right candidate. This is an exciting opportunity to work across art, lifestyle, e-commerce, affiliate marketing, and creator partnerships with a fast-growing brand. To apply, please send: Resume Brief cover letter Examples of Canva graphics, affiliate storefronts, social media work, or relevant projects