Marketing & Administrative Coordinator

We are seeking a highly organized, proactive, and resourceful Marketing & Administrative Coordinator to support our growing team with a mix of administrative, marketing, research, writing, and project coordination responsibilities. The ideal candidate is an excellent communicator who takes initiative, has strong attention to detail, and is comfortable managing multiple priorities in a fast-paced startup environment. Responsibilities *Coordinate calendars, meetings, invitations, agendas, and scheduling. *Participate in recurring meetings, capture notes and action items, and help track follow-ups and deadlines. *Maintain organized project updates, meeting documentation, and company information in OneNote and other shared systems. *Help coordinate ongoing projects and ensure action items and deliverables continue moving forward. *Create and update professional presentations, brochures, one-pagers, and other marketing/business materials using PowerPoint and Canva. *Draft, edit, proofread, and format business communications, marketing content, presentations, and other materials. *Conduct online and AI-assisted research related to markets, events, and other business initiatives. *Review and fact-check AI-generated research and content for accuracy and quality. *Assist with document organization, PDF editing, formatting, and general administrative projects as needed. Preferred Qualifications & Skills *Experience in administrative support, marketing, project coordination, communications, or a related role. *Excellent written communication, proofreading, and editing skills. *Strong organizational, time management, research, and follow-up skills. *Ability to work independently, take initiative, and manage multiple priorities. *Experience creating professional presentations and basic marketing materials. *Proficiency with Microsoft Office, Google Workspace, PowerPoint, Canva, Adobe Acrobat, OneNote, Slack, and Zoom. *Familiarity with AI tools such as ChatGPT, Claude, and Gemini, including effective prompting, research, and evaluating AI-generated content. *Copywriting, business writing, and/or startup experience is a plus. What We're Looking For Someone who is organized, detail-oriented, dependable, resourceful, and proactive. You should be comfortable identifying what needs to be done, following through without constant direction, learning new tools and processes, and shifting between different types of projects as priorities evolve. This role will initially require approximately 5 hours per week and will include a combination of recurring responsibilities and one-off projects. For the right person, there is potential for both responsibilities and weekly hours to grow over time as our company and initiatives continue to expand.