Marketing Operations Coordinator (Webinars & Campaign Execution)

Help us scale webinars about digital sovereignty, privacy and the decentralized internet At YourData Network, we help individuals and organizations become more independent from Big Tech through practical, privacy-friendly alternatives built on decentralized infrastructure. Our solutions include: - Nextcloud - Privacy-first smartphones - Linux laptops - Digital workspaces - Decentralized internet infrastructure - Digital sovereignty solutions for individuals and organizations A key part of our marketing strategy is education. We regularly organize webinars on topics such as: - Introduction to the decentralized internet - Digital sovereignty - Nextcloud - Privacy-friendly smartphones - Independent digital workspaces To help us scale these activities, we are looking for a highly organized Marketing Operations Coordinator. This is NOT a typical marketing role We are not looking for someone whose primary focus is creating marketing strategies or constantly generating new campaign ideas. We are looking for someone who enjoys: - planning - organizing - coordinating - improving processes - keeping projects on track - making sure things actually get done You will be responsible for ensuring that every webinar campaign runs smoothly from start to finish. What you will do For each webinar, a series of activities needs to happen: - webinar planning - coordinating landing page creation - coordinating copywriting - coordinating visual design - coordinating promotional activities - coordinating publication across channels - monitoring progress and deadlines quality control - keeping all stakeholders aligned Most of the actual work will be executed by specialists. Your role is to make sure: - everyone knows what needs to happen - everyone knows when it needs to happen - deliverables meet quality standards - nothing falls through the cracks - Process improvement & AI We already have a structured workflow in place inside Teamwork, including templates and task lists. We are looking for someone who enjoys continuously improving processes and identifying smarter ways of working. A strong interest in AI is important. We expect you to actively explore how AI can help: - improve workflows - create documentation - create instructions - reduce manual work - increase output without increasing costs We value practical application of AI far more than theoretical knowledge. What we're looking for You are someone who: - loves organizing projects - enjoys bringing structure to complexity - is highly reliable - communicates clearly - follows through on commitments - pays attention to detail - likes optimizing processes - has affinity with marketing - is comfortable coordinating freelancers and specialists - is proactive without creating unnecessary complexity Experience with project management tools such as Teamwork, Asana, ClickUp, Monday or similar platforms is highly appreciated. Nice to have - Experience coordinating webinar campaigns - Marketing operations experience - Experience working with distributed or remote teams - Experience creating or maintaining SOPs (Standard Operating Procedures) - Experience using AI tools in day-to-day work - Time commitment Current workload: - approximately 5 hours per webinar - approximately 1 to 2 webinars per month - roughly 5–10 hours per month This is a long-term role. As our webinar program grows, there may be opportunities to: - increase hours - take ownership of additional campaign operations - help scale and standardize other recurring marketing activities Success in this role Success is measured by execution quality. Examples include: - webinars launched on time - tasks completed correctly - strong coordination between contributors - high-quality deliverables - continuous process improvement - increasing webinar registrations over time Our target is typically 400–500 webinar registrations per webinar. To apply Please tell us: - Why this role appeals to you. - Which project management tools you have used. - How you currently use AI in your daily work. - An example of a process or workflow you improved. - Your hourly rate. We are looking for someone who enjoys building systems that scale and making complex marketing activities run smoothly.