Marketing, Property Management & Bookkeeping Coordinator

We are seeking an organized, dependable, and detail-oriented professional to support the daily operations of our multi-entity real estate and consulting businesses. The main focus of this role will be marketing and property management, with additional bookkeeping and administrative responsibilities. Key responsibilities include: Create and update property listings on Zillow and other marketing platforms. Prepare property descriptions, marketing materials, emails, and social media content. Upload and organize property photos, features, rental terms, and contact information. Respond to inquiries from prospective tenants, buyers, applicants, and service providers. Communicate with tenants, contractors, vendors, inspectors, and utility providers. Schedule and follow up on repairs, inspections, maintenance, and property services. Maintain property files, contractor records, invoices, photos, and service history. Track open property issues and confirm when work has been completed. Reconcile bank, credit card, loan, and vendor accounts. Process invoices, bills, receipts, and payment confirmations. Assist with QuickBooks Desktop entries. Review and organize company emails, identify action items, and prepare task summaries. Draft professional emails, notices, follow-up messages, and vendor communications. Follow established procedures and ensure tasks are completed accurately and on time. Experience with real estate marketing, property management, bookkeeping, QuickBooks, Microsoft Excel, Google Sheets, Gmail, Google Drive, Zillow, Freedomsoft and task management platforms is preferred. Knowledge of AI tools, automation platforms, and AI-assisted business processes is a plus. The successful candidate must be able to work independently, communicate professionally, maintain confidentiality, and consistently follow up on outstanding marketing, property management, bookkeeping, and administrative matters.