Marketing VA

Part-Time Marketing Virtual Assistant Type: Part-time freelance contractor (est. 10–20 hrs/week) Location: Remote, US-based Reports to: Nicole, Glasshouse About the role We're looking for an organized, proactive marketing virtual assistant to take day-to-day marketing operations and admin work off our plate. This is a support role, not a strategy role: you'll keep our tradeshows/events, merch, invoicing, and social publishing running smoothly so the team can focus on the bigger picture. This is a great fit for an experienced freelancer who already supports a few clients and has room for one more. You're a fit if you love checklists, follow through without being chased, and can juggle several moving pieces at once. About GlassHouse GlassHouse is a fast-paced Nashville startup building outbound sales software for home services. Our mission is to help home service businesses win more jobs through proactive outreach at scale. Roofing, painting, pest control, and landscaping companies use our platform to win new customers through what we call digital door knocking — turning neighborhood prospecting into a repeatable growth engine. Learn more at glasshousepro.com. What you'll do Tradeshow & event logistics -Coordinate booth registration, shipping, travel, and vendor deadlines -Track deliverables and timelines; keep a running checklist for each event -Handle post-event lead organization, managing CRM (Hubspot) lists -Work with design and print vendors, managing show deliverables like flyers, popups banners, etc. Administrative & financial support - Submit and track invoices; keep spending records tidy - Order marketing merch and swag, manage inventory, and reorder as needed - Maintain clean, well-labeled folder structures for marketing assets Social media publishing support - Schedule and publish approved posts across our channels - Format content, resize assets, and keep the content calendar current - Looking for someone interested in taking more ownership over creation of organic content on social channels What we're looking for - Marketing coordinator, or similar support role; VA experience is a bonus! - Strong organization and follow-through — nothing slips through the cracks - Comfort with common tools (Google Workspace, Slack, project tools like Notion or Trello - Clear written communication and reliable responsiveness during agreed hours - Experience with tradeshow/event coordination or basic graphic tools (Canva) Nice to have - Familiarity with invoicing / expense tracking - Design sense for social assets - Experience supporting a B2B or product marketing team How to apply Send a short note about relevant experience, your hourly rate, your weekly availability, and one example of a marketing or event project you kept organized end to end.