Notion Expert (Workspace Architecture + Design for Creative Agency)

DESCRIPTION We’re a creative agency building out our internal operating system in Notion, and we’re looking for a high-level Notion expert to design and implement it. We already have a fully thought-through structure and plan for how our Notion workspace should function. This is not a content-writing role. Your job is to take our structure and turn it into a clean, intuitive, and well-designed system that our team will actually use. SCOPE OF WORK You will: Build out our Notion workspace architecture based on our existing plan Design a clean, elevated, and easy-to-navigate UI Create clear hierarchy and navigation across all pages Set up databases, relations, rollups, and linked views where appropriate Build templates for repeatable workflows Ensure everything is scalable and logically structured This includes: Company homepage/dashboard Department wikis Playbooks and SOPs Client knowledge database Project hubs (one page per project, from pitch through close-out) Templates library Embedded dashboards (via Airtable or similar tools) Permission structures (team vs leadership vs exec) WHAT SUCCESS LOOKS LIKE The workspace is visually clean, polished, and on-brand A new hire can navigate it without explanation Information is easy to find and logically structured Pages are interconnected in a smart, intuitive way The system feels like a true internal operating system, not a wiki dump HOW WE WORK We will provide a detailed outline and structure upfront We expect this to be a collaborative process, with a few working sessions to align on direction We care a lot about taste and usability, not just functionality We prefer someone who can take ownership and make smart structural recommendations, not just execute DELIVERABLES Fully built Notion workspace Clean, consistent templates Structured database system Intuitive navigation and linking Light documentation or walkthrough TO APPLY Please include: Examples of Notion workspaces you’ve built (especially for teams) A brief note on how you approach structuring large systems in Notion Your availability and estimated timeline