Operations Assistant (Remote, Full-Time)

Position: Operations Assistant (Remote, Full-Time) Location: Remote (Europe or Latin America) Compensation $1,500–1,800 per month + performance bonuses, depending on experience, qualifications, and performance. Schedule (depending on your location) We are open to candidates from both Europe and Latin America. Working hours will be adjusted to align with your time zone while ensuring sufficient overlap with the Los Angeles team. Example schedules: Europe: Sunday: 12:00–17:00 PST Monday–Thursday: 04:00–12:00 PST Latin America: A later schedule will be arranged to better align with your local time while maintaining the required overlap with the Los Angeles team. About the Role We are looking for a highly organized Operations Assistant to support multiple fast-paced technology and data collection projects. This is a hands-on operational role focused on coordination, reporting, research, data management, and administrative execution. The position does not involve client management, contract negotiations, sales, or direct management of project teams. The ideal candidate enjoys working with spreadsheets, structured processes, operational workflows, and large amounts of information. Attention to detail and personal accountability are essential. Key Responsibilities Project Operations • Maintain and update internal project trackers and spreadsheets. • Update client-facing tracker mirrors based on approved internal data. • Prepare project deliveries for management review. • Cross-check information across multiple systems and trackers. • Verify file paths, project metadata, documentation, and delivery readiness. • Generate operational reports and summaries. Research & Administrative Coordination • Research vendors, equipment suppliers, service providers, and business locations. • Contact businesses across the United States to request pricing, availability, and quotations. • Coordinate appointments, meetings, and scheduling. • Organize and maintain project documentation and records. Reporting & Process Management • Prepare daily progress updates. • Track deadlines and outstanding action items. • Maintain task trackers and status reports. • Identify inconsistencies, missing information, and operational risks. AI-Assisted Productivity • AI tools such as ChatGPT and Claude are part of the daily workflow. • Use AI to improve efficiency while independently verifying all outputs before submission. • Maintain a high level of accuracy and quality control. Requirements • Fluent English (written and spoken). • Russian language proficiency is strongly preferred. • Strong Google Sheets skills. • Excellent organizational abilities. • Exceptional attention to detail. • Ability to manage multiple projects simultaneously. • Comfortable making phone calls to businesses within the United States. • Experience using AI tools in a professional environment. • Ability to work independently with minimal supervision. • Fast and reliable internet connection. Preferred Qualifications • Experience in project operations, administration, data annotation, QA, research, logistics, or project coordination. • Experience working with remote teams. • Experience handling large spreadsheets and operational reporting. Ideal Candidate • Enjoys structured work and organized processes. • Naturally notices mistakes and inconsistencies. • Learns new software quickly. • Is comfortable performing repetitive operational tasks without losing accuracy. • Takes ownership instead of waiting for instructions. • Thrives in a fast-paced environment where priorities can change throughout the day. This role is probably not a good fit if you: • Prefer highly creative work over structured operational tasks. • Dislike spreadsheets and repetitive processes. • Need constant supervision or frequent reminders. • Struggle to stay organized while managing multiple priorities. What Success Looks Like • Accurate and timely tracker updates. • Well-prepared project deliveries requiring minimal corrections. • Consistent deadline compliance. • Clear daily reporting. • Proactive identification of issues before they become problems. • Reliable communication and ownership of assigned tasks. Training & Onboarding The first month will be considered a structured onboarding and training period. During this time, you will learn our internal workflows, project procedures, delivery requirements, and reporting standards while working closely with management. This is a long-term full-time position. We are looking for someone who wants to grow with the company and become a key part of our operations team.