Operations Coordinator

Job Description: We are seeking a detail-oriented, proactive, and highly organized candidate to support ongoing project management support for our training facilitators. The ideal candidate will possess a strong drive for results, impeccable organizational skills, and a keen attention to detail while working with a sense of urgency. Location: Central or Pacific Time Zone Must be available to support West Coast clients; occasional evening hours required Key Responsibilities: Project Management Skills: Assist with creating, managing, and updating client project trackers weekly. Calendar Management: Arrange, coordinate, and prioritize complex scheduling and logistics. Communication Management: Screen and prioritize communications, including calls, emails, and posts. Proofing and Editing: Draft and edit presentations, memos, and reports as needed. Meeting Coordination: Schedule, plan, and ensure the smooth execution of internal and external meetings, including logistics and follow-ups. Assessments and Survey Deployments: Administering various psychometric assessments and training workshop surveys Data Entry: Assist with inputting training workshop information into spreadsheets, and organizing online client folders in SharePoint. Client Facing: Participate in select client calls to assist team members with follow-up administrative needs. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Requirements: Proven experience in project management skills Client facing skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint is a plus. Exceptional organizational skills with the ability to multitask. Excellent written and verbal communication skills. Ability to work independently, prioritize tasks, and manage time efficiently. Strong problem-solving skills and the ability to think critically. A dedicated workspace and reliable high-speed internet connection. Flexibility to accommodate different time zones. Desirable, but willing to teach the right candidate: WordPress Adobe Pro Zoom & Team Meetings