Operations & Marketing Coordinator

Remote | Full-Time (40 Hours/Week) Monday–Friday | 9:00 AM–6:00 PM CT (1 Hour Lunch) We're looking for a highly organized Operations & Marketing Coordinator to become an integral part of our growing team. This is an operations-first role responsible for managing event logistics, project management, podcast production, marketing operations, and business systems. If you love building processes, improving systems, managing moving pieces, and making sure nothing falls through the cracks, we'd love to meet you. Primary Responsibilities Event Operations (Heavy Focus) -Manage all event timelines and production schedules in Asana -Coordinate backend logistics for workshops, webinars, and live events -Manage pre- and post-event communications to attendees -Schedule events in Circle and maintain the public events calendar -Prepare attendee and guest briefing documents for leadership -Lead weekly operations meeting and manage follow-up action items -Conduct post-event debriefs and oversee task completion Project Management (Heavy Focus) -Own and maintain all Asana projects, event templates, SOPs, and launch timelines -Build automations and improve team workflows -Track deadlines, dependencies, and team accountability -Continuously improve operational processes and efficiency CRM & Marketing Automation -Support the execution and ongoing management of our CRM (Keap) and marketing automations -Build emails, forms, landing pages, tags, lists, promo codes, products, and campaigns -Assist with implementing and testing automations and customer journeys -Create and maintain Zapier integrations between our business systems -Maintain CRM data integrity and troubleshoot issues as they arise -Support recurring billing, membership, and event registration automations -Experience with Keap CRM is a major plus. (HubSpot experience is also valuable as we transition.) Marketing & Content -Design graphics and marketing assets in Canva -Schedule and publish content across social media channels in Buffer -Create captions, promotional copy, and email content -Follow and engage with workshop attendees on social media -Support marketing campaigns and promotional launches -Repurpose the Founder's content for Mpowered Journey channels Podcast Production & Guest Management -Source and research potential podcast guests aligned with our brand -Conduct guest outreach, scheduling, and ongoing communication -Manage the podcast production timeline in Asana from booking through launch -Coordinate recording logistics, including Calendly and Riverside -Prepare guest research, bios, discussion topics, and interview briefs for the host -Organize production assets, transcripts, and episode files -Coordinate editing and review of podcast episodes and social media clips -Create episode descriptions, show notes, YouTube titles, and social media copy -Design episode graphics and YouTube thumbnails in Canva -Publish and schedule episodes across podcast and video platforms -Coordinate episode promotion across social media and email channels -Identify partnership and business development opportunities with podcast guests and track follow-up tasks General Operations -Manage Calendly scheduling -Communicate daily through Slack -Update reports and Google Sheets -Support leadership with administrative and operational projects Qualifications Required -Strong Asana experience, including templates, automations, and project management -Experience coordinating events and managing multiple deadlines -Experience with a CRM platform (Keap, HubSpot, or similar) -Canva experience -Excellent written English -Exceptional organizational skills and attention to detail Highly Preferred -Keap CRM experience -Experience supporting a coaching, consulting, education, or events business Compensation Up to $13 USD/hour 40 hours per week Long-term opportunity with room for growth To Apply: Please answer the following: -Describe your experience managing projects and automations in Asana. -Which CRM platforms have you used? -Tell us about an event you've managed. -Share examples of Canva graphics or social media you've created. -Are you available to work Monday–Friday during US Central Time business hours? Important: Begin your application with the phrase "Systems create freedom."