Operations Project Manager / Executive Assistant

I am looking for a rockstar Project Manager / Executive Assistant to act as my right hand. I run three distinct projects in the chiropractic tech and education space: Chiro Board Review (CBR), Atlas Academy (AA), and Hired Hands (HH). While our core team is small, our ecosystem is active. Each of these projects has multiple departments that need strict organization and seamless cross-communication: Development, Marketing, Design, and Customer Support, etc... I don't need a passive task-manager; I need a proactive organizer who can look at my vision, structure the chaos, follow up on moving pieces, and ensure nothing falls through the cracks. Key Responsibilities -Project Tracking & Organization: Maintain absolute clarity across all three brands (CBR, Atlas Academy, Hired Hands) within our project management software, Slack and ClickUp. -Department Coordination: Keep tasks moving smoothly between Development, Marketing, Design, and Support. -Executive Support & Follow-up: Work directly with me to capture action items from conversations, turn them into structured tasks, and follow up with freelancers/vendors. -Communication Hub: Act as the central point of contact for the team, minimizing friction and ensuring deadlines are met. -SOP Documentation: Help document processes as we scale these platforms so we can onboard future hires seamlessly. Required Qualifications -Proven PM/EA Experience: You have managed workflows for small, fast-moving software (SaaS) or digital education companies. -Tool Proficiency: Deep experience with project management tools (ClickUp, Slack) and communication tech. -Tech-Savvy: Comfortable navigating discussions around software development, UI/UX design, and digital marketing. -Obsessively Organized: You naturally find flaws in systems and fix them before they cause issues. -Excellent English: Flawless written and verbal communication skills are a non-negotiable. BUDGET: $5-15/hr