Part-Time Administrative Assistant

Job Title: Part-Time Teachworks & Step Up for Students (EMA) Administrator (Contract) Role Type: 1099 Independent Contractor Compensation: $20.00 per hour Location: 100% Remote Hours: Part-Time (approx. 15–20 hours per week) Schedule: Flexible scheduling (work your own hours, provided deadlines are met) Position Summary We are a growing homeschool support services company looking for an experienced Remote Administrator to manage our operational scaling. You will look after a team of 10 tutors holding 30 weekly sessions, with a strong focus on expanding our capacity. Your primary duties include managing our Teachworks platform, executing scholarship billing via the Florida Step Up for Students EMA portal, and coordinating remote tools like Zoom, Mailchimp, and social media. Key Responsibilities EMA Scholarship Billing & Compliance Submit EMA claims: Enter student attendance records and service descriptions into the Step Up for Students EMA provider portal. Reconcile accounts: Match itemized Teachworks records with EMA approvals to ensure accurate, timely payouts. Audit compliance documents: Review learning plans and documentation to prevent funding denials from Step Up for Students. Teachworks Administration & System Scaling Optimize calendars: Build and manage schedules for 10 tutors, optimizing calendar configurations to support rapid growth past 30 weekly sessions. Process tutor payroll data: Audit and approve weekly timesheets within Teachworks to prepare for contractor payouts. Manage client accounts: Onboard new homeschooling families by creating accounts and configuring student profiles. Digital Tools & Marketing Coordination Manage virtual classrooms: Set up, schedule, and troubleshoot Zoom links for online tutoring and parent informational meetings. Execute email marketing: Create and schedule newsletters or announcements to homeschooling families using Mailchimp. Maintain social media: Schedule updates, program highlights, and parent resources on Facebook and Instagram to attract new clients. Remote Communication & Coordination Support families: Answer parent questions regarding EMA invoice approvals and funding statuses via email and phone. Coordinate tutor teams: Alert tutors to scheduling updates, student changes, and schedule conflict resolution. Qualifications & Skills Required Experience Platform experience: Proven administrative experience working inside the Teachworks tutoring management platform. Scholarship portal expertise: Direct, hands-on experience submitting reimbursement claims through the Florida EMA portal. Software proficiency: Practical experience using Zoom for meetings and Mailchimp for email campaigns. Social media management: Comfort drafting and publishing basic updates on Facebook and Instagram. Contractor setup: Comfort working as an independent 1099 contractor using your own reliable remote office setup (computer, high-speed internet). Core Competencies Self-motivated flexibility: Ability to manage your own flexible schedule efficiently while consistently meeting critical billing and marketing deadlines. High attention to detail: Absolute precision when entering billing codes, dates, and financial metrics. Growth mindset: Ready to design faster, better administrative workflows as student enrollment scales up. Clear communicator: Professional written and verbal communication skills tailored for homeschooling parents and educators.