Part-Time Bookkeeper – Real Estate Note Portfolio (Land Investor)

We are a growing Texas land investment company that acquires rural tracts, subdivides them into 10–14 acre parcels using metes-and-bounds descriptions, and sells with owner financing. We need a detail-oriented part-time bookkeeper to manage our vital real estate note portfolio (~65+ active notes and growing). You will ensure financial integrity by handling notes receivable, amortization, payments, collateral substitutions (releasing liens from land and placing them on new buyer notes), aging reports, and clean books for private lenders and our CPA. This is remote contractor work with potential for long-term partnership as we scale. Responsibilities: Record and track owner-financed note payments, principal/interest splits, and amortization schedules in QuickBooks Online. Manage substitution of collateral entries and lien tracking. Maintain notes receivable ledger, aging reports, delinquencies, and portfolio-level financials. Reconcile land acquisition and subdivision costs with basis allocation. Prepare accurate balance sheets, cash flow reports, and supporting documents for lenders/investors. Support installment sale tax reporting and compliance. Requirements (Must-Haves): Proven experience with owner-financed real estate notes and mortgage accounting. Strong expertise in QuickBooks Online for notes receivable and portfolio management. Direct experience with substitution of collateral, lien releases, and assignments. Excellent attention to detail, audit trails, and organizational skills. Comfortable working remotely as an independent contractor (you cover your own taxes/exchange). Preferred (Nice-to-Haves): Experience with land development, subdivided parcels, or Texas real estate transactions. Knowledge of installment sales tax treatment. Ability to generate investor-ready reports and work with private capital partners. Advanced Excel/Google Sheets for custom amortization and portfolio tracking. Budget & Details: Part-time (estimated 10–20 hours/month initially, scaling with portfolio growth). Hourly rate to be agreed upon based on experience (competitive for the right specialist). Long-term remote contractor position. English conversational fluency required.