Part-Time Executive Virtual Assistant, Operations & Administrative Support

Part-Time Executive Virtual Assistant, Operations & Administrative Support Project Type • Less than 30 hours per week • Long-term contract • Experience Level: Intermediate to Expert Overview We are looking for a highly organized, reliable, and proactive Virtual Assistant to support a busy entrepreneur and growing professional services company. This is a long-term opportunity for someone who enjoys keeping projects organized, communicating consistently, and helping operations run smoothly. Schedule • Monday through Friday • 8:00 AM to 12:00 PM Eastern Time (EST) • Daily video check-in at the beginning of each shift • Opportunity for additional hours based on performance and business needs Responsibilities • Attend daily meetings and provide project updates • Maintain consistent communication throughout the workday • Manage calendars, reminders, and follow-up tasks • Track projects and ensure deadlines are met • Draft emails and professional correspondence • Organize documents, spreadsheets, and digital files • Perform online research and compile reports • Coordinate with vendors, contractors, and team members • Learn and help manage multiple business systems • Assist with a variety of administrative and operational tasks as needed Requirements • Excellent written and spoken English • Highly reliable, punctual, and responsive • Strong organizational and time-management skills • Excellent attention to detail • Computer savvy and quick to learn new software and systems • Familiar with, or willing to quickly learn: • GoHighLevel (GHL) • Google Workspace • ChatGPT and other AI tools • Project management software • CRM systems • Able to work independently while providing regular progress updates • Positive attitude, resourcefulness, and strong problem-solving skills • Previous experience supporting executives, entrepreneurs, or small businesses is strongly preferred What We’re Looking For Reliability is our highest priority. We need someone who communicates proactively, follows through on commitments, stays organized, and keeps projects moving without constant reminders. The ideal candidate is a long-term partner who enjoys learning new systems, adapting to changing priorities, and helping improve operational efficiency. We value initiative, accountability, professionalism, and excellent communication. To Apply Please include: • A brief introduction about yourself • Your experience as a Virtual Assistant or Executive Assistant • The software platforms you have used, including any experience with GoHighLevel (GHL), Google Workspace, CRMs, project management software, and AI tools • Your hourly rate • Your availability in Eastern Time • A 1–2 minute voice or video introduction (preferred) To confirm you’ve read the entire posting, begin your proposal with the words “Reliable and Ready.” We look forward to hearing from you and potentially building a long-term working relationship.