Part-Time Operations & Estimating Systems Specialist (Home Services)

Part-Time Operations & Estimating Systems Specialist (Home Services) Overview: We're a growing handyman and home services company (established in 2021) looking for a highly organized, systems-minded person to help us build something that will become a core part of our business: our internal pricing and estimating system. Our owner has years of experience estimating projects, but much of that knowledge currently lives in his head. We want to turn that experience into a repeatable, documented pricing system that allows us to estimate consistently, confidently, and profitably. This is a unique role that combines data analysis, operations, estimating, documentation, and process improvement. The initial project will likely be several months of part-time work, with the opportunity for an ongoing relationship maintaining and improving the system as our business grows. --- What You'll Do (Initial Project) Your primary responsibility will be helping us build "The Honey Done List Price Book." This includes: * Reviewing several years of completed jobs, estimates, invoices, notes, and photos * Identifying patterns in pricing and labor * Categorizing our most common services * Building standardized pricing assemblies for recurring work * Creating organized documentation and SOPs for estimating * Helping design a repeatable estimating workflow * Collaborating with the owner to capture the reasoning behind pricing decisions * Organizing information in spreadsheets and/or estimating software * Identifying gaps or inconsistencies in our current pricing This is NOT simply data entry. We're looking for someone who enjoys solving operational problems and creating scalable systems. --- Ongoing Responsibilities (After Initial Build) Once the pricing system is established, we'd love to continue working together in a smaller ongoing capacity. Potential responsibilities include: * Creating estimates using the pricing system * Updating pricing based on completed jobs * Tracking profitability and labor performance * Recommending pricing adjustments * Maintaining and improving our internal price book * Helping refine estimating SOPs as we grow --- The Ideal Candidate You're someone who: * Loves creating order from messy information * Is incredibly detail-oriented * Thinks in systems and processes * Enjoys spreadsheets, documentation, and organization * Can ask thoughtful questions instead of making assumptions * Is comfortable working independently * Communicates clearly and professionally * Is excited by improving how a business operates --- Nice to Have Experience in one or more of the following is a plus: * Handyman businesses * Residential construction * Remodeling * Home maintenance * Estimating * Project management * Operations * Job costing * Process improvement * Standard Operating Procedures (SOPs) You do **not** need to know every trade—we're looking for someone who can learn our business and help organize the owner's expertise into a repeatable system. --- Communication We'll work closely together throughout the project. You should be available for periodic video calls with the owner and operations manager to discuss pricing philosophy, review estimates, and make decisions about how the system should be structured. We're looking for a collaborative partner who can bring creativity and vision to this project, not just someone completing assigned tasks. --- Hours **Initial Project** * Part-time * Estimated several weeks/months * Flexible schedule * Regular communication required **Ongoing** After the initial build, we'd like to continue working together on a smaller weekly or monthly basis to maintain the pricing system, review profitability, and continue improving our estimating process. --- To Apply Please tell us: 1. Why this type of work interests you. 2. Describe a process or system you've built that made a business more efficient. 3. What experience do you have with estimating, job costing, operations, and/or home services? 4. What software and tools are you most comfortable using (Excel, Google Sheets, Airtable, Notion, Jobber, etc.)? 5. What questions would you ask us before building a pricing system? We're not necessarily looking for the most experienced estimator—we're looking for someone who loves building systems, enjoys solving operational problems, and wants to create something that will become the foundation of a growing business. Thanks for reading!