Part-Time Operations & Follow-Up Virtual Assistant (Real Estate Company)

1 Hour Per Day (M–F) | Long-Term Growth Opportunity We are a growing real estate investment company looking for a highly organized, proactive Virtual Assistant to help reduce operational chaos and ensure important items do not fall through the cracks. This position is just 1 Hour per day. This is NOT a customer service role and NOT a cold-calling role. Your primary responsibility will be: * follow-up management * follow-up tenant calls * operational organization * reviewing tasks/projects * identifying missing information * helping keep our systems clean and organized This role is ideal for someone who: * loves organization * is detail-oriented * naturally follows up on things * enjoys creating structure * communicates clearly * likes making operations run smoother This is a long-term opportunity with room for additional hours and responsibilities based on performance. ⸻ Compensation & Schedule Pay: * $7/hour Starting Hours: * 1 hour per day * Monday–Friday * Approximately 5 hours per week total IMPORTANT: This role will START at only 1 hour per day for the first several months. We are intentionally keeping this role small initially while we build systems and workflows. However: If you perform well, communicate clearly, and help improve operations, this role could grow substantially over time with additional hours and responsibilities. ⸻ About Our Company We are a real estate investment company focused primarily on: * rental properties * rehabs * BRRRR investing * property management systems * operational efficiency We also operate a real estate investing education/community business. We are heavily systems-focused and use tools like: * Asana * Google Drive * Google Sheets * email * phone/text communication Our goal is to build a highly organized, systems-based company that does not rely on chaos or constant reactive communication. ⸻ Your Primary Responsibilities Daily Operations Review Each day you will: * review Asana tasks/projects * identify overdue items * identify stalled items * identify missing information * check follow-up statuses * monitor unresolved issues * ensure important items are not being forgotten ⸻ Waiting-On & Follow-Up Management You will help manage: * contractor follow-up * lender follow-up * title company follow-up * tenant follow-up * internal team follow-up You will: * send follow-up emails/messages * document updates * organize statuses * escalate issues when necessary Your role is NOT to make major decisions. Your role IS to: * gather information * organize communication * ensure follow-up happens consistently ⸻ Contractor Payment Coordination On Monday, Wednesday, and Friday you will: * gather contractor/vendor payment requests * organize invoices * verify supporting information * compile organized summaries for approval ⸻ Daily Leadership Update One of your most important responsibilities will be creating a concise daily operational update for ownership. This includes: * items needing decisions * important updates * overdue items * unresolved issues * waiting-on items The goal is to reduce operational stress and prevent things from slipping through the cracks. ⸻ Skills We Are Looking For You MUST: * be extremely organized * communicate clearly in English * be detail-oriented * be reliable and consistent * be proactive * follow systems well * be comfortable following up with people professionally * be comfortable working independently ⸻ Preferred Experience (Helpful But Not Required) * Asana * real estate operations * project coordination * property management support * operations/admin support * virtual assistant work * workflow management ⸻ Important Personality Traits We are specifically looking for someone who: * naturally notices missing details * likes creating organization * enjoys follow-through * does not wait to be told every little thing * thinks proactively * communicates professionally and calmly This role is less about “working fast” and more about: * consistency * organization * reliability * operational awareness ⸻ What Success Looks Like In This Role Success means: * fewer things falling through the cracks * fewer missed follow-ups * cleaner communication * more organized operations * reduced stress for leadership * proactive updates instead of reactive scrambling ⸻ To Apply Please include: 1. A brief introduction about yourself 2. Your experience with operations/admin support 3. Any experience using Asana 4. Why you think you would be a good fit for this role 5. The word “organized” somewhere in your application so we know you read the full post 6. Since you will have to speak with people over the phone, spoken English that is clear and understandable is really important. Do you speak English without a thick accent that is easy to understand? We are looking for someone long-term who can grow with the company over time.