Part-Time Project Manager | Asana & Agile Operations

We are looking for a highly organized, proactive Part-Time Project Manager with advanced Asana experience and strong knowledge of Agile delivery to help organize and manage several strategic workstreams across our growing B2B professional services organization. This is not a basic virtual assistant or task-entry role. We need someone who can take a business initiative, break it into a clear project structure, build the workflow in Asana, establish milestones and dependencies, manage the cadence, follow up with owners, identify blockers, and provide leadership with clear visibility into progress. Initial Commitment 15–20 hours per week Potential to increase based on performance and business needs. Must have at least 3–4 hours of overlap with U.S. Pacific Time during the workweek. What You Will Manage You will support project execution across five primary areas: 1. FlexRecruit Manage internal projects and operational initiatives associated with our RPO solution, including: * Client implementations * Recruiting delivery initiatives * Process improvement * Technology and automation * KPI initiatives * SOP development * Internal projects * Cross-functional workstreams 2. FlexTalent Pro Build and manage projects supporting: * Service delivery * Client launches * Recruiting initiatives * Sales-to-delivery handoffs * Process improvement * Growth initiatives * Reporting * Internal operations 3. B2B Outbound Growth Help manage the execution of our B2B outbound strategy, including: * LinkedIn outbound campaigns * Target account campaigns * ICP initiatives * Messaging tests * Lead generation projects * CRM workflows * Campaign launches * Sales follow-up * Performance reporting You are not expected to personally perform sales outreach. Your responsibility is to make sure the strategy is translated into an executable project plan and that work continues moving. 4. Federal Capture & Government Product Sales Help us develop and manage a repeatable project framework for our federal growth initiatives. Projects may include: * Federal opportunity tracking * Agency targeting * HUBZone opportunities * RFIs * Sources Sought * RFQs * Product sales opportunities * Manufacturer/distributor coordination * Quote development * Bid/no-bid reviews * Proposal deadlines * Compliance requirements * Contracting officer outreach * Submission tracking * Follow-up * Award/loss tracking You do not need to be a federal capture expert. You will work with leadership and federal subject-matter experts to translate the capture strategy into a consistent operating workflow. 5. Microsoft Product Launches Support our Microsoft-related go-to-market initiatives by building project plans around: * Product/solution definition * Offer development * Pricing * Packaging * Internal readiness * Sales enablement * Marketing collateral * Launch campaigns * Target customer identification * Pipeline development * Launch * Post-launch reporting and optimization What We Need You to Do in Asana You should be an advanced Asana user, not someone who has simply used Asana to complete assigned tasks. You should be comfortable creating: * Projects * Portfolios * Templates * Custom fields * Rules * Milestones * Dependencies * Forms * Dashboards * Reporting * Recurring workflows * Project status updates * Cross-project reporting * Backlogs * Sprint structures You will help us create a standardized project management structure across the company. Agile Delivery We want to implement a practical, lightweight Agile operating model. You should understand: * Sprint planning * Backlog management * Prioritization * Kanban * Milestones * Dependencies * Blockers * Retrospectives * Weekly delivery reviews * Definition of Done We are not looking to create unnecessary Agile ceremonies. We want enough structure to improve accountability, visibility, and execution. Weekly Responsibilities You will: * Review all active workstreams. * Maintain Asana projects and portfolios. * Update milestones and project status. * Ensure tasks have owners and deadlines. * Follow up with team members on deliverables. * Identify blockers and dependencies. * Facilitate weekly project/sprint reviews. * Document decisions and action items. * Maintain project backlogs. * Prepare executive-level status reporting. * Flag projects that are falling behind. * Help leadership determine priorities for the upcoming week. What Success Looks Like Leadership should be able to open Asana and immediately understand: * What are we working on? * What is the current priority? * Who owns each deliverable? * What is due next? * What is behind? * What is blocked? * What decisions are needed? * What was completed this week? * What is planned next? Required Experience Please apply only if you have: * 3+ years of project management, project operations, or delivery experience * Advanced Asana experience * Experience creating Asana environments/workflows from scratch * Agile project management experience * Experience managing multiple workstreams simultaneously * Excellent written English * Strong meeting facilitation skills * Excellent follow-through * Strong attention to detail * Experience working remotely with U.S.-based teams Preferred Experience Bonus if you have worked with: * B2B professional services * Technology companies * Recruiting/RPO organizations * Microsoft products * SaaS/product launches * Sales operations * Marketing operations * Federal government contractors * Business development teams * AI/automation projects Federal contracting experience is helpful but not required. Important We are specifically looking for someone who can build systems not simply maintain task lists. Please do not apply if your experience is primarily: * Virtual assistance * Administrative support * Calendar management * Data entry * Basic task coordination Application Instructions Please answer the following questions in your proposal: 1. How many years have you used Asana professionally? 2. Describe the most complex Asana environment you have personally built. 3. Have you created portfolios, custom fields, rules, dashboards, templates, and dependencies in Asana? 4. Describe how you would organize five major company workstreams inside Asana. 5. What Agile methodology have you used most frequently? 6. How do you handle a project owner who repeatedly misses deadlines? 7. What hours can you overlap with U.S. Pacific Time? 8. What is your hourly rate? 9. Please provide screenshots, Loom videos, or examples of Asana environments you have built, with confidential information removed. Important: Please begin your proposal with the words ASANA PM” so we know you read the full posting. Interview Process Final candidates will complete a short live exercise. We will provide you with a sample business initiative and ask you to demonstrate how you would structure it in Asana. We are evaluating: * Project structure * Milestones * Dependencies * Ownership * Priorities * Reporting * Agile thinking * Overall simplicity and usability