Part-Time Studio Administrator & Bookkeeper Hackney, London | In-person | Freelance | Ongoing

Part-Time Studio Administrator & Bookkeeper & Business Support Hackney, London | In-person | Freelance | Ongoing | Needed ASAP I’m a contemporary artist based in Hackney, and alongside my art practice I manage two commercial studio rentals. I’m looking for an organised, proactive person to take ownership of the day-to-day administration of my business. This is an ongoing, in-person freelance role based at my Hackney studio. Initially, I’m looking for someone to work one day per week while we establish systems, organise existing administration and create efficient ways of working together. Once everything is running smoothly, I expect the role to reduce to approximately half a day per week, although there may be flexibility depending on workload. Whilst bookkeeping experience is important, this role is about much more than bookkeeping. I’m looking for someone who enjoys creating order, building systems and making sure nothing falls through the cracks. You’ll become a trusted part of my business, helping to manage the operational and administrative side of my art practice and studio rentals so that I can focus on making work. Responsibilities Bookkeeping and maintaining accurate financial records Using bookkeeping software such as QuickBooks and/or Xero Managing business, water and utility bills Liaising with utility companies, councils and other suppliers Setting up and transferring utility accounts into tenants’ names Monitoring business rates, insurance renewals and recurring property costs Organising invoices, receipts and business correspondence Maintaining an organised digital and paper filing system Tracking deadlines and ensuring important administrative tasks are completed on time Following up with tenants, suppliers and service providers where appropriate Helping improve administrative systems and processes Identifying potential issues before they become problems and bringing them to my attention where decisions are needed About you You are: Exceptionally organised and detail-oriented Proactive and comfortable taking ownership of tasks Experienced in bookkeeping and small business administration Confident using QuickBooks and/or Xero Comfortable working with Microsoft Excel and able to organise and maintain spreadsheets Calm, practical and an excellent problem-solver Confident communicating by phone and email with suppliers, councils and utility companies Comfortable working independently while keeping me informed of anything requiring a decision Based within a reasonable commuting distance of Hackney and happy to work from my studio on a regular basisExperience supporting a creative business, property business, design studio, consultancy or another small business would be particularly valuable. I’m looking for someone who enjoys bringing calm and structure to a growing business and is interested in building a long-term working relationship. The ideal person will enjoy improving systems, taking ownership of the administrative side of the business and helping ensure everything runs smoothly behind the scenes. To apply Please include: Your hourly rate Your availability Confirmation that you’re happy to work regularly from my Hackney studio A brief description of a similar business you’ve supported Why you think you’d be a good fit for this role Please only apply if you’re happy to work in person from Hackney.