Payroll Specialist – Part-Time / Project-Based

MUST BE AVAILABLE TO WORK BETWEEN THE HOURS OF 8AM PACIFIC – 12PM PACIFIC JOB OVERVIEW We're looking for an experienced payroll specialist to join our woman-owned, woman-staffed accounting team on a project-based basis. This role currently offers about 2 hours of work per month, with the potential for additional hours as we take on more clients. In addition to regularly scheduled payroll runs, we occasionally need off-cycle payrolls completed (bonuses, corrections, terminations, etc.), so we're looking for someone who can be available for these one-off projects as they come up. Our clients are small business owners, most with teams of 1–3, so we value a personable, approachable style alongside strong technical payroll expertise. Key Responsibilities Process payroll accurately and on time for multiple clients Complete off-cycle and one-off payroll runs as needed (bonuses, corrections, terminations, adjustments) Ensure compliance with federal, state, and local payroll regulations Reconcile payroll data and resolve discrepancies Work closely with our Operations Manager to stay on task and meet deadlines Update the team on client progress and flag any potential roadblocks Work only within the payroll/accounting systems — our internal team manages client communications Use ClickUp to track and manage tasks (training provided if needed) About Our Clients & Why They Love Us We work with a variety of small, growing businesses mostly service-based companies, nonprofits, and entrepreneurs who are ready to hand off their financial back-office work to a trusted team. Clients stay with us because: We take the stress of payroll off their plate so they can focus on running their business We focus on accuracy and compliance, so they never have to worry about missed deadlines or errors We offer a friendly, judgment-free environment where clients feel supported and understood Qualifications 3+ years of payroll processing experience (required) U.S. payroll experience required must be clearly demonstrated on your resume Experience with QuickBooks Online Payroll (required); experience with Gusto, ADP, or similar platforms is a plus Working knowledge of federal and state payroll tax requirements Strong attention to detail and ability to meet deadlines Excellent communication and collaboration skills with internal team members Comfortable with a low, part-time monthly workload that can shift with little notice for off-cycle runs Able to work independently and follow established processes Comfortable learning new tools and systems (ClickUp training provided if needed) What We Offer Flexible, remote, part-time work with room to grow Supportive, all-women team environment Opportunity to take on more hours and clients as the company grows Clear processes and structured onboarding About Us We are a woman-owned, woman-staffed accounting company dedicated to helping small business owners manage their finances with confidence. We pride ourselves on professionalism, accuracy, and creating a supportive, empowering work environment for both our team and our clients. How to Apply Please submit your resume and include the following: Your resume, highlighting your U.S. payroll experience and relevant certifications Your availability and hourly rate