Personal Assistant (Part-Time, Virtual | Executive-Level Support)

Overview I’m seeking a highly organized, proactive part-time Personal Assistant to support executive-level life administration. This role is designed to reduce mental load, manage logistics, and keep personal systems running smoothly — not just complete tasks. This is an ideal role for someone who enjoys working independently, anticipates needs, communicates clearly, and takes pride in making someone’s life easier behind the scenes. Scope & Commitment Hours: 8–12 hours per month Schedule: Flexible, spread across 2–3 days per week Location: Fully remote Rate: $30–40/hour (based on experience) Key Responsibilities - Calendar management and scheduling (personal and light overflow) - Travel research and coordination (booking with approval) - Inbox triage, follow-ups, and reminders - Managing returns, refunds, and subscriptions - Appointment scheduling and personal admin - Light research and project organization - Keeping track of loose ends and follow-ups What This Role Is (and Is Not) This role IS: - Proactive and anticipatory - Detail-oriented and discreet - Calm, reliable, and structured This role is NOT: - Heavy strategy or creative work - Emotional labor or personal decision-making - Constant back-and-forth communication - A full-time or high-hour commitment Ideal Candidate You may be a great fit if you: - Have experience supporting executives, founders, or senior leaders - Are comfortable working with minimal direction - Communicate clearly and asynchronously - Are highly organized and trustworthy - Can prioritize effectively and exercise good judgment - Are fluent in Google Workspace and email/calendar management Tools - Google Calendar & Gmail - Shared Google Docs - Optional: Notion, Trello, or similar tools Trial Period This role will begin with a 30-day paid trial to ensure mutual fit before continuing long-term. How to Apply Please answer the following screening questions in your application: - Briefly describe your experience supporting executives, founders, or high-level professionals. What types of tasks did you manage regularly? - Tell me about a time you anticipated a need before being asked. What was the situation and what did you do? - If I give you a task with minimal direction, how do you typically approach it? - How do you prefer to communicate day-to-day, and how do you ensure you don’t over- or under-communicate? - This role involves access to personal information. How do you ensure confidentiality and discretion in your work? - Which tools have you used regularly (Google Workspace, Notion, Trello, email management tools, etc.)? - If you’re juggling multiple tasks with similar deadlines, how do you decide what to do first? - This role is approximately 8–12 hours per month across 2–3 days per week. Does this cadence work for you long-term? - What does being a “great” personal assistant mean to you?