Personal & Executive Organization Assistant (Technical)

About the Project We are seeking a highly organized, analytical, and technology-driven professional to work directly with a CEO on a unique organization and restructuring project. This role goes far beyond traditional administrative work. The objective is to help organize both personal and business operations, create order from complexity, improve systems, and build a long-term organizational foundation. This position is ideal for someone who naturally enjoys bringing order to complexity. You should be the type of person who sees a broken process and immediately starts thinking about how to improve it. If you enjoy solving problems, researching solutions, leveraging technology, and building systems that make life and business run better, we'd love to hear from you. Responsibilities • Organize digital and physical records • Inventory assets, accounts, and important documents • Help organize financial, accounting, and tax-related information • Research solutions and compare products, software, and services • Coordinate with accountants, attorneys, vendors, and service providers • Track projects and follow up until completion • Create simple documentation, checklists, and operating procedures • Improve workflows and recommend better systems • Leverage AI and modern technology to improve productivity and organization Ideal Candidate • Exceptionally organized and detail-oriented • Strong analytical, mathematical, and problem-solving skills • Highly technical and comfortable learning new software quickly • STEM, engineering, IT, or systems-oriented mindset preferred • Excellent researcher with strong critical thinking skills • Self-motivated and able to work independently • Professional, trustworthy, and comfortable handling confidential information • Excellent written and verbal English Preferred Experience • Experience supporting executives, entrepreneurs, or business owners • Strong proficiency with Microsoft 365, Google Workspace, Excel, project management tools, and AI platforms such as ChatGPT • Experience organizing complex projects, business operations, or executive environments is highly desirable Engagement • Hourly, project-based engagement • Approximately 2 to 4 hours per day • Must be available during California business hours (Pacific Time) • Flexible schedule within agreed working hours • Work directly with the CEO • Opportunity for additional projects for exceptional performers A Note About You We're not looking for a traditional executive assistant. We're looking for someone with the mindset of an engineer, systems analyst, or technical problem solver. Someone who enjoys untangling complex situations, building better systems, and creating lasting organization through technology, structure, and critical thinking. If you're the type of person who gets excited about making complicated things simple, we'd love to hear from you